WORK ORDER MANAGEMENT

Modern workflows for more efficient frontline teams

Streamline maintenance, safety, and operations with the world’s most intuitive work order system.

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Image of maintenance worker looking at MaintainX application on tablet deviceScreenshot of MaintainX application showing Done status of a work orderImage of maintenance worker looking at MaintainX application on tablet deviceScreenshot of MaintainX application showing work order cost
Trusted by leading companies

Our clients using MaintainX report

53%
Improvement in work order completion rates
38%
Decrease in MTTR
(mean time to repair)
49%
Increase planned maintenance percentage (PMP)
34%
Reduction in parts inventory costs

Plan, schedule, and record work all in one place

Keep track of work across your organization by creating, assigning and prioritizing digital work orders. Plan preventive maintenance and address one-off work requests within the same app.

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Screenshot of MaintainX application with new request layered over calendar

Capture work order data more easily

Make it ridiculously easy for technicians to log work on their mobile devices. Capture the right data every time using pre-filled templates, time tracking, signatures, and required fields.

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Screenshot of MaintainX application showing status of work order requests

Share work and collaborate seamlessly with vendors

Boost productivity and vendor efficiency with External Work Orders. Collaborate with shared work orders, communicate with comments and files, and track progress and activity — all in MaintainX.

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Work smarter with data-driven insights

Get more done using labor hour insights to schedule work more effectively. Report on PM compliance, on-time completion, inspection failures and more to drive continuous improvement.

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Screenshot of MaintainX application showing available charts, such as on time versus overdue

Improve your data quality with standardized templates

Enable your teams to fill out work orders accurately with minimal training using pre-filled templates. Streamline routine or recurring jobs, and capture the right data every time.

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MaintainX application screenshot shows work order template

Get AI-powered estimates on time to complete work orders

Improve your workload planning accuracy and efficiency with Smart Time Estimates. Instantly see data-driven estimates on how long a new work order should take to complete – informed by historical data and powered by AI.

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Screenshot of smart time estimates in MaintainX application which are AI-generated estimates based on historical work order data.

Share photos, comments, and more

Snap photos, annotate them, and save them to each work order to quickly illustrate problems. Add comments and tag other users to collaborate across teams and fix faster.

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Screenshot of MaintainX application showing messaging and recording of chat

Related content

Read More
Blog Post
Introducing Work Order Templates: Simplify and Standardize Your Maintenance Strategy
Colin Strachan
Aug 21, 2023
Blog Post
How to Create the Best Work Order Process Flow for Your Team
Lekan Olanrewaju
Oct 6, 2023
Blog Post
How to Create a Workflow (for Standard Operating Procedures)
Caroline Eisner
Sep 30, 2022
Blog Post
Easy-to-Use Work Order Software: Must-Have Features for Your Business
Lekan Olanrewaju
Oct 10, 2023

MaintainX is the best software for maintenance and operations across third-party review sites

See what customers have to say

MaintainX = Accountability.

Having MaintainX on my phone keeps the plant up and running and allows me to answer to work orders, quickly preventing downtime.

Ron W
Plant Manager
Great Functionality for a Great Price!

Enables users to report needs to facilities team without delay. Very organized and able to view Work Orders based on different settings.

Marlaina L.
Education Management
Makes My Life Easy.

We solve all kinds of daily issues on our properties. I can see what needs to be done & make sure I follow up to get the job done promptly.

Anna M
Property Manager
Best Work Order App I’ve Used

After your first Work Order, you will see how useful this app is. The options seem to be endless.

Sam L.
Maintenance Manager
User friendly.

MaintainX works flawlessly for us. Easy to use and navigate. Virtually no learning curve! I was a full user within one week - try it out!

Dave M.
Facilities Technician
Powerful but light.

As an engineering storeman, I enjoy the flexibility and number of data fields available for parts. Everything is tied together beautifully.

Robert G
Engineering Storeman
Heads and Tails above the Rest

Can’t say enough about how good it is. Has a very modern user interface and the requesters are loving it as well.

N. Hamel
Facility Manager
Love the Forms and Checklists

It's really easy to make and update new forms and templates. Features are awesome and really effective.

A. C.
Safety Manager
Love the Work Requests

One thing I really like is how quick the notifications come thru. When a Work Order is requested to approval is very user friendly.

Ted O.
Maintenance Manager
Very Satisfied.

It’s nice to make a decision after testing 15 solutions (felt like 1000) & feel confident you’ve made the best decision. I feel that way now

Tom R
Process Improvement, Lead Building Materials
Show More Reviews

Get more done with MaintainX

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Screenshot of MaintainX application showing asset onlineScreenshot of MaintainX application in mobile app showing assets