GDPR Compliance

GDPR Compliance Measures

Last Updated: August 22nd, 2023

MaintainX takes protecting our users’ privacy very seriously. In addition to following best practices for data protection, we allow you to control how much of your data we collect and how we handle it. Here are a few things that MaintainX is committed to doing to ensure our compliance with GDPR for our customers and partners.

What is GDPR, and what is MaintainX doing to comply?

GDPR stands for the General Data Protection Regulation. GDPR replaces national privacy and security laws that previously existed within the European Union (EU) with a single, comprehensive EU-wide law that governs the use, sharing, transfer, and processing of any personal data that originates from the EU. Our policy is to respect all laws that apply to our business and this includes GDPR. As part of our commitment to GDPR compliance, we have updated our Privacy Policy.

In addition, here are a few things that MaintainX is committed to doing to ensure our compliance with GDPR:

  • MaintainX ensures that employees authorized to process personal data have committed to confidentiality.
  • We hold our hosting partners to the same data management, security, and privacy practices and standards to which we hold ourselves.
  • MaintainX commits to carrying out data processing impact assessments of our data processing activities.
  • Where appropriate, we offer contractual language documenting our commitments to our customers to support their GDPR obligations.
  • MaintainX responds to data subject requests received under GDPR that we receive directly from users who have a MaintainX account with us.
  • Where required, MaintainX will assist with notifying regulators of breaches and promptly communicating any breaches to customers and users who we collect personal information on.

For Individual Users:

Can I opt out of having my data collected or shared?

Yes. You have choices available to you when it comes to your information. You can exercise some of the choices by logging into your profile and using settings available within the application to modify your account. Our Privacy Policy has more information on the data we collect and how we share it.

How to access and control your information?

You have the right to request a copy of your information, to request the deletion of your information, or to request your information in a structured, electronic format. Below, we describe the tools and processes for making these requests.

Access information: MaintainX collects on you You may email to request that we provide you with information we have collected on you.

Update your information: You may log into your MaintainX profile at any time to update information you have provided us with.

Deactivate your account:  

You can log into your MaintainX profile at any time and turn off the MaintainX service.

Delete your information: To delete your information, email and request that your data be deleted. We will send confirmation when the deletion is completed.

Request that we stop using your information:  For us to stop using your information, your information must be deleted from our system. Please see details above on requesting your data be deleted.

For our Customers:

What type of personal data does MaintainX collect and process?

The MaintainX profile will ask users for an email address and a phone number. We may also ask for information such as age, gender, and occupation.

Do you offer your business customers a Data Processing Agreement?

Yes. The MaintainX Data Processing Agreement (DPA) is available for all customers to review and use to meet your onward transfer requirements under GDPR. You can obtain a copy of our DPA here: MaintainX DPA.

Who can I contact with questions regarding GDPR?

Our products are used by users around the world. To provide scalable service to our users and customers, we have included GDPR compliance information in our updated Privacy Policy and have included answers to commonly asked questions on this page. We encourage you to review this page first, as you may find your topic of interest has been addressed. If you still require more information, please contact