Coupa and MaintainX

Contents

Overview

Delays in procurement directly affect uptime. Coupa and MaintainX unify maintenance and procurement so technicians get the right parts faster. Sync suppliers and items, trigger Coupa requisitions from approved MaintainX POs, and keep statuses aligned for clear visibility across operations and finance.

Custom integration, built and managed by MaintainX.

Key features

Sync Coupa suppliers—your source of truth—into MaintainX, including names, IDs, and contact info.
Streamline downstream accounting by mapping Coupa commodities into MaintainX line item fields.
Automatically trigger Coupa requisitions from approved MaintainX purchase orders (POs), and sync back PO IDs and status updates.
Create Coupa goods receipts automatically when items are marked fulfilled in MaintainX.
See real-time approval and fulfillment status across both systems—enabling smarter, faster maintenance and procurement decisions.

How it works

1. Contact us
Book a tour or contact your Account Manager.‍

2. Scope the integration
Every business operates differently, and so do its systems. That’s why we work with your team to define requirements, scope the project, and design integrations that fit your workflows—ensuring the final solution meets your needs.‍

3. Review SOW & quote
A detailed Statement of Work (SOW) and cost estimate will be provided before configuration begins.‍

4. Configuration & testing
We’ll build, test, and validate integration flows in a staging environment before go-live.‍

5. Go live & support
After deployment, we provide ongoing support to ensure the integration runs smoothly.

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Requirements

Must have a Coupa subscription with API access
Must have MaintainX’s Premium or Enterprise Plan

FAQs

How does the Coupa and MaintainX integration handle approved suppliers and compliance?

Coupa remains your source of truth for supplier data. Approved vendors are synced into MaintainX automatically, helping ensure every purchase request complies with sourcing policies and uses current supplier information.

About

Coupa

Coupa is an AI-driven total spend management platform. It brings autonomous AI agents, a network of 10M+ buyers and suppliers, and leading apps together on one unified platform to seamlessly automate the buying process and connect to customers.

Unify procurement and maintenance

Automate purchasing workflows from approval to fulfillment by integrating Coupa and MaintainX. Sync suppliers, items, purchase requisitions, purchase orders, and goods receipts—no duplicate entry or delay—so your teams stay focused on work, not paperwork.

Managed by:
MaintainX

‍Links:
Contact Support
API Documentation