Equipment breakdowns are one of the most frustrating and expensive disruptions that can happen on the shop floor. But they’re also highly preventable. The right preventive maintenance (PM) software tools can help you avoid unplanned downtime by scheduling, tracking, and managing machine upkeep in one place.
In this guide, we compare 12 of the best preventive maintenance software tools on the market. As you’ll see, there’s no single “best” tool. The right one depends on the size and shape of your organization and what features you prioritize.
Key takeaways
- There’s no single “best” preventive maintenance software. Pick the tool that fits your workflows, crew size, and compliance needs.
- Non-negotiables to look for are time/meter-based PM scheduling, simple checklists, mobile work orders that work offline, and an easy request portal.
- Clean data beats guesswork. Required fields, start/stop timers, and full asset history feed reliable dashboards for MTTR, costs, and completion rates.
- Live inventory counts, low-stock alerts, and quick purchase requests prevent delays and rush shipping.
- Look for features that keep everyone in sync, such as in-app chat, photos, QR/barcode lookups, and real-time notifications.
How we chose these tools
We compiled this list based on a blend of industry reputation, user reviews, and feature sets that maintenance teams value most.
First, every pick had to handle the core preventive maintenance scheduling functions:
- Plan PM tasks by date or meter
- Push simple checklists
- Keep maintenance history and other historical data in one place
We also looked for work order management that techs can use on mobile, even offline. Strong inventory management was a must, too: a clean parts inventory, low-stock alerts, and easy purchasing so spare parts are ready if equipment fails.
Finally, we looked for tools that support both proactive maintenance and reactive maintenance, with options for predictive maintenance modules and integrations.
Top preventive maintenance software: Our picks
MaintainX
A mobile-first computerized maintenance management system (CMMS) that helps your team run preventive maintenance and work orders on any phone, tablet, or computer.
Key features
- Schedule PM by date or meter, with reusable step-by-step checklists
- Mobile app that works offline
- Required fields, start/stop timers, and auto follow-ups keep data complete
- Track parts with low-stock alerts and create purchase requests
- Scan a QR or barcode to pull up full asset history
- Clear dashboards show mean time to repair (MTTR), completion rates, and cost per asset
- Open API and built-in integrations to connect your tech stack
Fiix
A cloud CMMS for midsize teams that want simple PM planning and straightforward reporting.
Key features
- Schedule PMs by date, meter reading, or event
- Organize equipment in hierarchies with full work order history
- Track parts and vendors and create purchase orders
- Use the mobile app to open and close work orders and scan barcodes or QR codes
- Build easy dashboards for KPIs like MTTR and maintenance costs
UpKeep
An easy-to-learn CMMS that’s built for fast mobile work orders and repeat PMs.
Key features
- Set PMs by date or meter and add a quick checklist
- Mobile app works offline and syncs when you’re back online
- Track parts with low-stock alerts
- Simple request portal so anyone can submit an issue fast
- Clear dashboards for labor, costs, and completion rates
Limble CMMS
Flexible maintenance software with lots of configuration options and a clean mobile app.
Key features
- Schedule PMs by time or meter readings
- Automations and required fields keep jobs moving and data complete
- Asset trees and QR/barcode tags facilitate quick lookups and history
- Track parts and vendors, and send purchase requests from the same screen
- Mobile app for field work plus simple, shareable dashboards
Hippo CMMS
A simple CMMS for teams that want the basics without a long ramp-up.
Key features
- Set up recurring PMs using ready-made templates
- Easy request portal so anyone can submit an issue
- Calendar view for scheduling and assigning work
- Asset records with basic, no-frills reporting
- Mobile access to view, update, and close work orders
eMaint
A CMMS with lots of setup options and strong reporting.
Key features
- Set PMs by time, meter, or condition, and add simple step-by-step checklists
- Map assets into clear trees and see a full service history at a glance
- Manage parts with min/max levels, low-stock alerts, and purchase orders
- Role-based dashboards highlight repair times, costs, and completion rates
- Mobile app for field work and broad integrations (ERP, BI, and more)
Fracttal One
A cloud CMMS with a modern interface and strong mobile tools.
Key features
- Schedule PMs by date or usage
- Scan a QR code to see asset and component records in seconds
- Mobile app to open work orders and complete inspections in the field
- Inventory tools for parts and suppliers
- Simple dashboards with easy exports for sharing results
MicroMain
A CMMS/enterprise asset management (EAM) system for facility maintenance with solid scheduling and clear asset history.
Key features
- Set recurring PMs and build inspection routes
- Keep asset records with locations and full histories
- Link work orders to parts and labor for accurate costs
- Run reports on spend and completion trends
- Mobile access to create, update, and close work orders
MPulse
A long-standing CMMS with strong asset tracking and flexible PM scheduling.
Key features
- Set PMs by time or meter reading
- Build asset hierarchies and track warranty details
- Tie work orders to parts and labor for accurate costs
- Use dashboards and scheduled reports to share results
- Mobile tools to create, update, and close jobs in the field
Maintenance Connection
An enterprise CMMS/EAM built for complex operations with strict compliance needs.
Key features
- Detailed PM programs with approvals and schedules
- Asset and location hierarchies that scale across multiple sites
- Purchasing, inventory, and vendor management in one system
- Audit-ready histories with role-based permissions and controls
- Integrations for ERP, BI, and data warehouses
ManagerPlus
A cloud CMMS focused on asset performance and inspections.
Key features
- Build PM schedules and inspection checklists with clear due dates
- Track asset performance, meter readings, and lifecycle costs
- Create work orders tied to parts, vendors, and labor
- Use dashboards and scheduled exports to share KPIs
- Complete inspections on mobile with photos and barcode scans
Asset Panda
An asset tracking tool with check-in/out and barcode scanning—lighter on maintenance than a full CMMS.
Key features
- Central asset registry with custom fields and barcode/QR tags
- Track locations, users, and assignments over time
- Simple work request forms and basic task tracking
- Mobile app for updates and quick audits
Picking the right tool
No one tool is right for every team. To see what fits you best, run several demos with actual PMs and ask your crew for feedback on the tools. Most allow you to do so for free. Combine their input with the data you get back to gauge if it’s the right choice for your team.
If mobile workflows and clear SOPs are high on your list, MaintainX is a strong fit. It makes step-by-step procedures easy to build, assign, and verify in the field. Book a tour.
FAQs
What does CMMS stand for?
CMMS stands for computerized maintenance management system. It’s software that organizes all aspects of your maintenance work—assets, preventive maintenance schedules, work orders, parts, and reports—in one place.
What is the best preventive maintenance software for manufacturing?
There’s no single “best” preventive maintenance software for manufacturing. The right one for you depends on your team’s size, structure, and needs.
How does MaintainX compare to UpKeep?
Both are cloud CMMS tools with mobile work orders and preventive maintenance scheduling. The difference comes down to focus.
MaintainX is built for frontline speed and clean data: clear SOP checklists, required fields, start/stop timers, offline mode, real-time chat, and automatic follow-ups. UpKeep provides a simple request portal and quick setup. Run the same PM in both and see which one your techs prefer and which returns better data.
Which is better: Fiix or MaintainX?
It depends on your priorities. Fiix offers a classic CMMS layout with deep reporting and strong asset hierarchies—good for desk-heavy workflows.
MaintainX, on the other hand, is mobile-first. Crews get step-by-step checklists, chat, offline access, and guardrails that keep data complete. Try a one-week pilot in both and pick the one your technicians adopt without hand-holding.
How much does preventive maintenance software cost?
Most vendors price per user, per month, with features like analytics or integrations available at higher tiers. Plan for more than the license—include training time, data import, and any ERP or sensor connections.
The MaintainX team is made up of maintenance and manufacturing experts. They’re here to share industry knowledge, explain product features, and help workers get more done with MaintainX!
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