WORK ORDER MANAGEMENT

Modern workflows for more efficient frontline teams

Streamline maintenance, safety, and operations with the world’s most intuitive work order system.

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Image of maintenance worker looking at MaintainX application on tablet deviceScreenshot of MaintainX application showing Done status of a work orderImage of maintenance worker looking at MaintainX application on tablet deviceScreenshot of MaintainX application showing work order cost
Trusted by leading companies

Our clients using MaintainX report

53%
Improvement in work order completion rates
38%
Decrease in MTTR
(mean time to repair)
49%
Increase planned maintenance percentage (PMP)
34%
Reduction in parts inventory costs

Plan, schedule, and record work all in one place

Create, assign, and prioritize digital work orders for one or many asset, and track everything in one place to keep teams aligned from start to finish.

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Screenshot of MaintainX application with new request layered over calendar

Capture work order data more easily

Make it ridiculously easy for technicians to log work on their mobile devices. Capture the right data every time using pre-filled templates, time tracking, signatures, and required fields.

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Screenshot of MaintainX application showing status of work order requests

Share work and collaborate seamlessly with vendors

Boost productivity and vendor efficiency with External Work Orders. Collaborate with shared work orders, communicate with comments and files, and track progress and activity — all in MaintainX.

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Work smarter with data-driven insights

Get more done using labor hour insights to schedule work more effectively. Report on PM compliance, on-time completion, inspection failures and more to drive continuous improvement.

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Screenshot of MaintainX application showing available charts, such as on time versus overdue

Improve your data quality with standardized templates

Enable your teams to fill out work orders accurately with minimal training using pre-filled templates. Streamline routine or recurring jobs, ensure only the right users perform and approve work, and capture the right data every time.

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MaintainX application screenshot shows work order template

Get AI-powered estimates on time to complete work orders

Improve your workload planning accuracy and efficiency with Smart Time Estimates. Instantly see data-driven estimates on how long a new work order should take to complete – informed by historical data and powered by AI.

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Screenshot of smart time estimates in MaintainX application which are AI-generated estimates based on historical work order data.

Share photos, comments, and more

Snap photos, annotate them, and save them to each work order to quickly illustrate problems. Add comments and tag other users to collaborate across teams and fix faster.

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Screenshot of MaintainX application showing messaging and recording of chat

Related content

Read More
Blog Post
Introducing Work Order Templates: Simplify and Standardize Your Maintenance Strategy
Colin Strachan
Aug 21, 2023
Blog Post
How to Create the Best Work Order Process Flow for Your Team
Lekan Olanrewaju
Oct 6, 2023
Blog Post
Easy-to-Use Work Order Software: Must-Have Features for Your Business
Lekan Olanrewaju
Oct 10, 2023
Blog Post
How to Create a Workflow (for Standard Operating Procedures)
Caroline Eisner
Sep 30, 2022

MaintainX is the best software for maintenance and operations across third-party review sites

See what customers have to say

Excellent asset tracker!

I was skeptical at first, but MaintainX reached out and helped me start. It's very easy to navigate this software and get going with my team

Donald S
Building Materials
Comprehensive, simple, perfect.

Our company was behind on asset tracking and PM scheduling. Having the system for even a short time has helped get it all back on track

Adam S
Plant Engineer
Supports our Maintenance Needs Perfectly

The program is user friendly, flexible, easy to navigate and filters down the required information and has great customizable features to make it truly unique.

Rick T.
Director of Nursing
Best I Have Ever Used

Thank you for such a great product and service, and I hope to see even more improvements in the future.

Tazman96
Maintenance Manager
Our Team Has Been Much More Timely and Organized

We no longer have the "well I told the maintenance guy last week" issues. I know what has been submitted and addressed. Our team has been much more timely and organized which makes the rest of our staff feel successful.

Kasey B.
VP Environmental Operations
Our Safety Director Loves It!

Our managers love the way it allows work to be prioritized. Our safety director likes the SOPs. Our directors love the visibility.

Gary W.
Maintenance Manager
It is easy to understand for new users.

Younger workers have a lot of expertise with mobile platforms & the UI allows them to transition seamlessly into using MaintainX expertly

U.E.
Education Management
This Software has Completely Changed our Department

Work order management is by far our most utilized function of MaintainX. It has completely streamlined our process with our team.

Colton C.
Facilities Manager
Game changer in the maintenance industry.

I was instantly impressed by all the features, every single detail is covered. This goes hand in hand in the maintenance industry.

Jean-Yves M
Maintenance Technician
Makes Life Easy

Minimal amount of training out of the box to get you running and performing. Love this program.

Running Navy 1991
Maintenance Technicians
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Get more done with MaintainX

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Screenshot of MaintainX application showing asset onlineScreenshot of MaintainX application in mobile app showing assets