8 Steps to Creating Efficient Standard Operating Procedures

April 16, 2020 in Safety and Inspections

8 Steps to Creating Efficient Standard Operating Procedures

Still managing your maintenance tasks, inspections, and team members the old fashioned way? Computerized maintenance management systems (CMMS) can help you systemize this work. Online Standard Operating Procedures move continuous improvement plans into day-to-day operations.

Streamline processes to create maximum efficiency, on the manufacturing floor, in the warehouse, in the restaurant kitchen, in the fleet.

More than ever, companies need to be competitive, operate profitably, and run efficiently and safely. In today’s marketplace, facility management means efficiencies, occupational safety and health, and quality are requirements. 

Digitize your preventive maintenance and planned maintenance plans with CMMS solutions to put your Standard Operating Procedures (SOP), preventive maintenance, reactive maintenance, work orders, and inventory online.

Preventive Maintenance
Standard Operating Procedures

Standard Operating Procedures improve processes AND maintain high standards by removing redundancies. Use SOP to manage how your business should perform repetitive tasks to achieve the desired outcome. 

The best SOP eliminate waste, streamline processes, protect workers, and maximize efficiencies. Build and implement standard operating procedures and operating checklists to ensure your operations are consistent across your company.

SOP avoid process shut-downs caused by equipment failure, missed preventive maintenance schedules and work orders, and a less-experienced workforce.

Have you heard about Six Sigma and Lean processes, both popular in building large-scale company efficiency?

Preventive Maintenance
Standard Operating Procedures
Quality Management

Six Sigma was first adopted by Motorola and General Electric

Lean (also known as Kaizen) is commonly associated with Toyota Production Services (TPS). 

Write Standard Operating Procedures to maximize efficiency and reduce wasted time and resources. Get rid of the eight primary types of waste—that form the word, DOWNTIME:

Defects: avoid errors and poor-quality output.
Overproduction –don’t produce any more than the required amount.
Waiting – prevent all unplanned downtime or wait time.
Non-utilized talent – reduce overstaffing or unused workforce.
Transportation – cut unnecessary distance traveled from one location to another.
Inventory – get rid of inefficient storage management.
Motion – avoid excess movement by workers and machines that don’t add value.
Excess Processing – remove any processes that don’t add value.

Write and revise your company Standard Operating Procedures with DOWNTIME in mind. 

Monitor the success and failures of SOP through online dashboards. Create customized digital reports to track your team’s monthly time, costs, and asset downtime

Eliminate DOWNTIME

Preventive Maintenance
Standard Operating Procedures
Quality assurance
Reactive Maintenance

CMMS streamlines maintenance processes, reduces costs, and provides at-your-fingertips digital information about what is being done when and what is working. 

Your team can receive real-time updates about work orders and inspection orders and communicate with ease. No more wondering what needs to be done or who needs to do it.

Having a standardized operational engine has never been easier. 

MaintainX helps you track your work orders, reactive maintenance plans, and preventive maintenance and controls the daily operations of your business.

Manage safety inspections, site walkthroughs, quality inspections, OSHA inspections, and operating checklists. All in one easy-to-use app for your team. 

Manage your Maintenance and Operations without the paper stacks. MaintainX helps manage everything your team needs to get the job done and to do it right.

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