Best maintenance software for agriculture and farming: Comparing eight CMMS vendors

Finding the right computerized maintenance management system (CMMS) is a big decision and not just because of the financial investment. If you want maintenance software to work, it’s something that you and your team will use multiple times every day for years. It becomes part of the job as much as any other tool. If you get it wrong, it can set you back months and diminish trust in the next piece of tech you want to roll out.

That’s why we put together this CMMS comparison guide for maintenance teams in agriculture and farming. It gives you a look at the major CMMS vendors in the market and explores the strengths and weaknesses of each one. All information comes straight from the reviews of current and previous customers of the platforms in this guide. You’re reading the words of the people who have been in the exact position you’re in now.

By the end of this article, you’ll be able to understand the landscape of maintenance software for agriculture and farming and be better equipped on your buying journey.

Key takeaways

• This guide compares eight leading CMMS platforms for agriculture and farming using customer reviews.
• MaintainX ranks as the top overall CMMS software for agriculture and farming because of its ease of use, its ability to be used on mobile devices even where there is low or no connectivity, and its powerful core maintenance features, like preventive maintenance planning.
• When evaluating maintenance software for agriculture and farming, evaluate for ease of use first, then prioritize the fit for your team’s workflows as well as vendor support.

How we evaluated each CMMS

Each computerized maintenance management system (CMMS) was assessed based on direct customer insights from G2 and Capterra.

Each CMMS needed a minimum number of reviews from users in agriculture and farming to make the feedback as relevant and complete as possible. Reviews were analyzed for each platform’s strengths and feature gaps. Recent reviews and reviews from maintenance managers were weighted higher.

This guide is a fit if the following sound like you:

• You’re a maintenance leader (maintenance manager, director, supervisor, etc.).
• You work in agriculture and farming or a similar industry.
• You work with a maintenance team of any size across a single site or multiple sites.
• You’re looking to replace a CMMS or purchase your first CMMS.

The best maintenance software for agriculture and farming

Why MaintainX is the top maintenance software for agriculture and farming

• Built for fast-moving field work: Reviewers consistently describe MaintainX as intuitive and easy to use, allowing teams to submit requests, create work orders, and keep work moving across large properties and multiple sites.
  
  
• Keeps equipment and asset history ultra organized: Reviewers highlight the ability to centralize asset records, repairs, and downtime history so teams can spot repeat issues and plan maintenance, which helps prevent downtime and reduce idle time on critical equipment during busy seasons.
  
  
• Improves accountability across crews and locations: Reviewers call out real-time updates, timestamps, and visibility into work orders that help managers prioritize and keep everyone aligned, whether technicians are in the shop or out on the property.
  
  
• Stronger documentation for audits and compliance: Reviewers mention easier tracking for audits, a clear audit trail, and better recordkeeping. This fits well for safety checks, inspections, and documentation-heavy operations common in agriculture and farming.
  
  
• Mobile-first for technicians on the move: Reviewers frequently praise the mobile app and cross-device access, making it easier to manage work orders and updates while in the field or moving between sites, even if connection is spotty or non-existent.

Comparing the top eight maintenance software for agriculture and farming

MaintainX

Top features

• Easy to adopt for any skill level: Multiple customers say MaintainX is intuitive and simple enough that even less tech-savvy staff can learn it and use it immediately without much training.
  
  
• Eliminates paper and centralizes documentation: Reviewers highlight the ability to store manuals, photos, videos, schematics, and notes directly on work orders and procedures, improving clarity for technicians and managers.
  
  
• Preventive maintenance and inspections stay on track: Users describe scheduling inspections and PMs, tracking completion, and staying proactive rather than reactive, with reminders that help prevent small issues from becoming big breakdowns.
  
  
• Real-time tracking and visibility: Reviewers praise live status updates with timestamps, clear priorities, and better communication between crews, helping to manage workload and follow-ups.
  
  
• Strong support and continuous improvement: Users repeatedly mention responsive customer support that helps with setup, troubleshooting, dashboards, and continuous improvement.

Opportunities for improvement

• Reporting and dashboards can take refinement: Several reviewers note that reporting can feel limited for specific KPIs, and dashboards or reporting setup can take a little longer.
  
  
• Scheduling and calendar views have room to improve: A few reviewers mention wanting better scheduling controls or clearer calendar filtering.
  
  
• Inventory and purchasing workflows have some rough edges: Reviewers call out some friction in purchase orders and receiving workflows.

What customers are saying

• “This product stands out as the most intuitive and user-friendly software we have encountered in the computerized maintenance management field.” — Mark A. B., Director of Facilities
  

• “The mobile app is excellent, which is especially important for those of us who are frequently on-site instead of working from the office.” — Emils Gints D., Maintenance department manager
  
  
• “This product is extremely easy to use and set up. The mobile app is fantastic; having the ability to view and manage work orders while out in the field is incredibly useful.” — Brian P., MRO Inventory Specialist
  
  
• “I go from location to location, being able to use my phone to submit a work order instantly has been extremely time saving and convenient.” — Bianca G., Chief Operator Officer
  

• “Seeing live data with timestamps and updates provides full visibility into work orders and assets, which is a game-changer for managing operations.” — Davyd B., Maintenance Manager
  

• “For me, the service after the sale is the best part. If I have questions or need help, they’re always there to answer.” — Jim F., Maintenance Manager
  

eMaint

Top features

• Highly configurable workflows: Reviewers emphasize the ability to tailor screens, work orders, fields, and workflows to match how their operation runs.
  
  
• Strong preventive maintenance scheduling: Users highlight calendar-based PM practices, auto-generated work orders, and the ability to plan and schedule inspections.
  
  
• Centralized asset and parts repository: Customers describe having asset, parts, and repair information “at your fingertips,” plus inventory and asset tracking that helps teams locate parts.
  
  
• Reporting and visibility into maintenance performance: Many reviewers call out reporting as a strength, including dashboards, easy-to-run reports, and insights into downtime.
  

Feature gaps

• A clunky user experience can slow work: Multiple reviewers describe friction in basic navigation and work order input, which can cause bottlenecks and frustration for busy teams.
  “You have to perform many useless or wasted steps to process your work orders. Two-thirds of our data entry time is due to wasted steps.” — Barton, Maintenance Technician
  
  
• Implementation can be complex and drag on: Some users report underwhelming implementation experiences and difficulty getting customizations done, resulting in more manual processes than expected. “The benefit of customization is a double-edged sword, as sometimes it's difficult to figure out how to set up certain features.” — Dustin, Operations
  
  
• Reporting can feel limited or overly complicated: Multiple customers highlight limits around flexibility, charts, and specific reporting needs, which impacts planning and reporting cadences. “I’ve had a lot of difficulty in breaking out daily/weekly/monthly PMs on a report.” — Adam, Maintenance Manager
  
  
• The mobile experience can be a blocker: Reviewers mention mobile limitations and friction, especially when it comes to logging information in the field, like attaching images.
  “The App doesn’t work the way we want, so we can't really use it.” — Ian S., Engineering team leader

Fiix

Top features

• Maintenance, inventory, and scheduling in one organized hub: Reviewers highlight that work orders, assets, schedules, and inventory are neatly arranged in one place.
  
  
• Dashboards and analytics: Users like the clear dashboards, charts, and visibility into what is pending, what is complete, and where problems repeat.
  
  
• Strong asset history and documentation: Customers call out the ability to attach and store documents and photos on work orders and assets.
  
  
• Integrations and data connectivity: Reviewers highlight API integration and the ability to connect with other systems.

Feature gaps

• Setup and administration can be time-consuming: Several reviewers point out that getting assets and data loaded and keeping everything updated can pull time away from maintenance work. “Fiix is VERY time consuming for entering in all your assets and information. I was spending more time on the computer entering work orders and information than I was doing on the repairs.” — David, Lead
  
  
• Reporting and customization have a learning curve: Multiple reviews note that custom reports and analytics pages can be difficult to build at first, which can slow continuous improvement efforts. “Making a custom report could get really confusing… it is really hard at first.” — Martin, Maintenance Technician
  
  
• The mobile experience can be inconsistent: Reviewers mention confusion in the mobile app, missing or inconsistent functionality across devices, and sync issues with weak connectivity. “The mobile app is a little confusing. Users sometimes aren’t sure where to put data.” — Tara, Administrator
  
  
• Work order and labor tracking constraints: A few reviewers call out limitations around capturing overtime, signing off jobs in the app, and mass assigning work. “It’s not very convenient to mass assign work sometimes.” — Mark F., Lead

Upkeep

Top features

• Fast adoption: Reviewers highlight an intuitive interface that is easy to learn, helping teams get up and running quickly with minimal training.
  
  
• Paperless work orders: Users emphasize real-time updates and strong work order tracking, so teams can see status, history, notes, and progress in one place.
  
  
• Asset and preventive maintenance tracking: Customers call out asset and location-based tracking plus preventive maintenance support, helping teams stay ahead of breakdowns.
  
  
• Built-in dashboards: Reviewers like the dashboards, KPI scorecards, and easy reporting visibility without heavy setup.

Feature gaps

• Reporting can be limiting and hard to customize: Multiple reviewers flag that building or refining reports is less intuitive, and some want more filtering options. “Building and customizing reports can still be a bit challenging and less intuitive than other parts of the system.” — Verified G2 User
  
  
• Work order structure and controls can create operational friction: Users call out limitations with capabilities like technician close-out attribution, editing restrictions after assignment, and list prioritization issues that can hide work. “It can be a little confusing when trying to view or prioritize your lists. At one point, there were 33 work orders hidden due to the settings.” — Trey, Facilities Manager
  
  
• Parts and inventory workflows need tightening: Customers specifically point to underdeveloped inventory and parts features, which can slow wrench time for planned work. “I find it challenging to look up parts and add purchase orders unless I know the exact wording that was originally entered.” — Jordan F., Parts Specialist and planner
  
  
• Lack of mobile features can disrupt teams in the field: Reviewers mention glitches, slowdowns, and differences across operating systems, plus reliance on connectivity, which can be painful for technicians in the field. “There are too many glitches on the app and that would slow things down.” — Afif, dispatcher

Limble

Top features

• QR-code work requests: Reviewers highlight QR-based work order submission as a simple way to report issues at the asset and get faster response times.
  
  
• End-to-end maintenance execution: Users call out work orders, PMs, purchase orders, and parts tracking working together to keep teams aligned.
  
  
• Hands-on customer support: Customers repeatedly mention one-on-one training, chat support, and proactive customer success management.

Feature gaps

• It can be confusing to set up preventive maintenance schedules: Users describe difficulty configuring PM frequencies, which can lead to missed intervals or messy calendars. “It can be difficult to figure out scheduling preventative maintenance.” — Verified G2 review User
  
  
• Dashboards and reporting customization still take effort: Reviewers want more flexibility and easier creation of dashboards and reports, which can limit how clearly leaders see recurring failures, top downtime drivers, and continuous improvement opportunities. “I would like dashboards to be easier to create and be more specific for better documentation.” — Matthew, Maintenance Planner
  
  
• Some workflows feel buried or require extra admin effort: Customers note that certain templates and instruction sets are harder to access, and that getting full value may require dedicated ownership, which is tough for lean teams. “To utilize all aspects like parts and tools you will need to have somebody that does nothing but manage parts and tools.” — Joshua, Maintenance Supervisor

Maximo

Top features

• Enterprise-grade asset and work management: Users highlight robust work management and asset lifecycle capabilities that support tracking, maintenance, and performance optimization.
  
  
• Configurable to fit complex operations: Reviewers emphasize that Maximo is highly adaptable and can be tailored to organization-specific processes
  
  
• Integration-friendly for connected operations: Customers like Maximo’s ability to integrate with other enterprise systems (ERP and GIS) and external systems.

Feature gaps

• Complex setup and heavy technical overhead: Reviewers repeatedly describe implementation and configuration as complex and time-consuming, often requiring technical expertise and significant administrative effort. “Some parts still feel overly complex or not fully intuitive, especially during initial setup. The reliance on technical skills for configuration can be a barrier.” — Helio R., Lead
  
  
• End-user experience can slow frontline adoption: Reviewers say the UI is not always user friendly, with too many fields, training needs, and non-modern look and feel, which is a real issue when you need techs moving fast. “Maximo is not user friendly. Most of the screens have lots of fields. It requires many training sessions for the users.” — Priya M., Lead
  
  
• Mobile execution is a pain point for technicians: Reviewers flag slow mobile performance, too many clicks, and gaps in mobile data capture, which can be costly when crews are in the field and need quick closeouts and checklists. “It takes too many clicks in the mobile version.” — Mohammed Abdulla K., Site Lead, Maintenance and Operations

Brightly

Top features

• Simple work order intake and tracking: Reviewers highlight an easy request experience and real-time status visibility for open work orders.
  
  
• Easily accessible asset and maintenance history: Customers value having assets, work history, costs, and completion time in one place.
  
  
• Field-friendly access for distributed crews: Users note that technicians can access the system remotely on mobile devices and keep connected while they are out across sites.

Feature gaps

• Mobile app reliability issues can waste technician time: Reviewers describe the app refreshing mid-entry, kicking users out, and requiring reinstalls, which is brutal when techs are trying to log fixes quickly in the middle of a shift. “The issue that is most common, the app will ‘refresh’ while the tech is inputting data and erase the data, making them start over.” — Anthony, Manager of Facilities Operations Maintenance
  
  
• Workflows feel overly cumbersome: Users complain about re-entering the same information and having to save repeatedly just to complete a work order. “There are too many steps you have to save before you complete a work order.” — Lisa, Facilities
  
  
• Navigation and core actions are not always intuitive: Some reviewers find the UI hard to navigate and struggle with common actions like duplicating work orders or viewing the details of work orders without extra clicks. “The navigation is horrible. I still haven’t figured out how to duplicate work orders.” — Verified G2 User

Fleetio

Top features

• Inspection-to-repair workflows: Reviewers praise inspection forms that turn issues into a trackable process from discovery to repair.
  
  
• Preventive maintenance planning with automated reminders: Users highlight maintenance intervals, schedules, alerts, and service reminders that remove guesswork and keep vehicles and equipment on a consistent cadence.
  
  
• One place for fleet records, documents, and history: Customers value consolidating maintenance history, expenses, photos, and documents.
  
  
• Integrations and automation: Reviewers mention GPS and telematics integrations plus workflow automation.

Feature gaps

• Reporting flexibility can hit a ceiling: Reviewers say reporting can feel rigid or not fully customizable, making it harder to slice data the way maintenance leadership needs. “The pre-built reports can tend to be overly constrictive when more detailed or customized information is needed.” — Aneela N., Manager Fleet In charge
  
  
• Initial setup and onboarding can be tricky: Some customers report setup challenges or “rules” you have to define up front, which can slow adoption across locations and teams. “Getting it set up seems to be the hardest part of it.” — Stuart W., Fleet Manger
  
  
• Integrations are not always seamless: Users cite problems completing fuel integrations or limitations where mileage sources conflict help block technician inputs and automation. “If there was a difference between the GPS data and my team's inputted mileage, it wouldn’t allow them to update it.” — Michael, Operations Manager
  
  
• Workflows can be rigid or tedious: Reviewers describe too many steps to correct mislabeled items, required fields that do not fit edge cases, and friction adjusting certain maintenance updates. “When something is mislabeled or wrong it takes too many steps to correct.” — Verified G2 User

How to evaluate maintenance software for agriculture and farming

Buying maintenance software can seem like a high-stakes game where you don’t know all the rules. You’re spending time and money on new technology, but there are so many options, it’s difficult to know which one is best. Even if you find a CMMS you’re confident in, you need your frontline team to actually use it. All of this can seem a little daunting. That’s why we created this mini CMMS buyer’s guide with the four steps you should take before purchasing maintenance software.

Step 1: Define what success means to your team

Create a list of outcomes you want to achieve and challenges you want to eliminate. This can be quantitative or qualitative. Your list might look something like this:

• Less unplanned downtime
• Reduced mean time to repair
• 80% preventive maintenance compliance
• Better communication between maintenance and production

Organize your list by short, medium, and long-term goals, then sort your items by priority. Start tying each outcome to the workflows that drive them, like work requests, preventive maintenance scheduling, and reporting.

By the end of this exercise, you’ll know the CMMS features and capabilities that are deal-breakers, which will guide the rest of the process.

It’s essential that you don’t do this step alone. Include members of every group that will use or be impacted by maintenance software, including technicians, planners, inventory managers, and operations staff.

Step 2: Run a real-world evaluation

The best way to know which maintenance software is the best one for your team is to actually use it. Most CMMS vendors either have a free version you can test or will give you an extended trial. Have the members of your evaluation team complete tasks from their daily work in each CMMS you try, then get their feedback on which platform they like the best. Build a standard list of tasks for each person to do, like:

• Create a work request from the field and attach a photo
• Complete an inspection and create a follow-up work order
• Log work order notes and parts usage information
• Create a simple report, export the data, and send it to someone else
  

If your team operates in low-signal areas,t offline connectivity. A system that fails in the field will not be useful for your team.

Step 3: Look for the features that matter most to you

When evaluating maintenance software, use the list you’ve built in step one to guide your questions and testing. If you’re stuck on which features to look for, here are the most important capabilities from an analysis of hundreds of reviews from maintenance teams in agriculture and farming:

• Preventive maintenance flexibility: Seasonal PMs, meter-based triggers, recurring schedules
• Mobile-first workflows: Fast work orders, photos, checklists, simple closeout
• Parts tracking: Multiple storage locations (shop, trucks, sheds), minimum stock alerts
• Asset history and repeat failure tracking: Spot problem equipment before it ruins a week
• Actionable reporting: Dashboards that help you answer your most important questions, like “What is down the most?” and “What is overdue this week?”
  

Step 4: Evaluate the vendor, not just the software

A supportive vendor is often the reason that companies can set up a CMMS quickly, get full adoption, and achieve rapid time to value. Here’s how to evaluate the services a CMMS vendor offers:

• Onboarding and training: Do they help you build workflows that make sense for your team?
• Support responsiveness: What happens when you need help or something goes wrong?
• Data migration: How do they help you import your asset list, PMs, parts, and history?
• Permissions and customization: Can they help you set up your CMMS the exact way you need?

Ultimately, the best maintenance software is the one that your frontline staff, like technicians, will want to use because it’s easy to learn and helps them do their jobs faster and safer. 

The final word: The best CMMS for agriculture and farming is the one that you’ll actually use

Adoption is the first KPI you should be tracking when measuring the success of maintenance software. You can’t impact downtime, idle time, mean time to repair, or any other metric with your CMMS unless your team is actually using it. Because adoption is your north star metric, the best maintenance software is the one that your team is comfortable and confident in. There’s no one size fits all answer. Rather, the CMMS that matches your team and their workflows is the one that you should purchase. When you evaluate for fit and ease of use over fancy features, you’re setting yourself up for success.