The best maintenance software for construction: Comparing the top five CMMS platforms

We sifted through hundreds of reviews from maintenance professionals to find the best CMMS software for construction teams. We looked at how former and current users described each platform's strengths, weaknesses, and impact, then distilled it into this guide so you can find the best maintenance software for your team. 

These are the real, unbiased thoughts of people who have stood where you are now and have used the systems you’re considering. By the end of this guide, you'll be able to make a short list of CMMS vendors and build an evaluation framework to help you on your search.

Key takeaways

• This guide compares five leading CMMS platforms for construction using 100% feedback from current and past customers.
• MaintainX ranks as the top overall CMMS software for construction due to its easy-to-use interface, mobile-first design, and exceptional work scheduling and asset management capabilities.
• When evaluating maintenance software for construction, prioritize ease of use for the workflows that your team needs.

How we assessed each platform

Each computerized maintenance management system (CMMS) was assessed based on direct customer insights from G2 and Capterra

Each CMMS was required to have a minimum total volume of reviews from maintenance professionals in construction to ensure well-rounded feedback. Reviews were analyzed for key features, platform strengths, feature gaps, and impact. Recent reviews and reviews from maintenance managers were weighted higher.

This guide is a fit if the following sound like you:

• You’re a maintenance leader (maintenance manager, director, supervisor, etc.).
• You work in construction or a similar industry that relies on heavy equipment and industrial fleets.
• You work with a maintenance team of any size across a single site or multiple sites.
• You’re looking to replace a CMMS or purchase your first CMMS.

The number-one maintenance software for construction

What makes MaintainX the best CMMS for construction

• Built for field teams on the move: Construction crews can submit, update, and close work orders from mobile or desktop, helping teams stay aligned across job sites with real-time visibility on upcoming, in-progress, and completed work.
  
  
• Fast shift from paper to digital: Reviewers describe moving from paper, spreadsheets, and whiteboards to a single system that keeps work orders timely and reduces missed tasks.
  
  
• Clear job and asset accountability: Teams can track equipment, vehicles, and site assets in one place, see what was done and when, and use history to support follow-ups and better decision-making.
  
  
• Proof of work is easy to capture: Before and after photos, notes, and attachments make it simpler to document field conditions and communicate progress internally and to customers.
  
  
• Inventory and parts stay connected to the work: Construction organizations highlight improved control of parts and inventory across locations, with better visibility into what is used on which job.

A comparison of the five best CMMS software for construction

MaintainX

Key features that reviewers like

• Easy for anyone to learn: Reviewers repeatedly call out an intuitive, user-friendly interface that works for both tech-savvy and less tech-savvy users.
  
  
• Quick implementation and onboarding support: Teams praise a smooth setup process and responsive onboarding and implementation help that gets operations running quickly.
  
  
• Mobile work orders with strong documentation: Users value creating and managing work orders in the field, adding photos and notes, and keeping everything organized in one place.
  
  
• Asset, fleet, and preventive maintenance tracking: Reviewers love that they can use MaintainX to schedule preventive maintenance, track repairs and breakdowns, and maintain complete records on vehicles and equipment.
  
  
• Inventory visibility and control: Reviewers highlight logging inventory, tracking critical spares, and tying parts usage to specific jobs to keep materials organized.

What could be better

• More customization would help: Some teams want additional ways to tailor forms, workflows, and dashboards to match specific construction operations.
  
  
• Some mobile workflows feel incomplete: Reviewers mention purchase order functionality and certain screens or views on mobile could be improved for field use.
  
  
• Reporting can take time to get right: A few users note dashboards and reporting views take some time to get used to, and setting up custom reports can take a little longer.
  

What customers are saying

• “The implementation team knew exactly what they were doing and took care of every request I threw at them. The process moved very quickly.” - Nathan, Manager, Maintenance Planner

• “MaintainX allows our mechanics to track maintenance on vehicles and equipment easily. They are on the go and need to access information on the fly.” - Leanne, Controller
  
  
• “I quickly fell in love with the ease of use and inventory tracking very quickly.” - Ron P., Inventory and Equipment Manager
  
  
• “What I appreciate most about MaintainX is the intuitive and accessible nature of its user interface, which significantly enhances day-to-day operational efficiency.” - Archie, Maintenance Manager

Fiix

Key features that reviewers like

• Low-friction workflows for technicians: Reviewers highlight that mechanics can open, update, and close work orders with minimal clicks.
  
  
• Automated reminders: Teams note that they can upload preventive maintenance schedules, get notifications when equipment is due, and track what is behind.
  
  
• Parts tied directly to assets and work: Reviewers value how parts can be ordered against a work order and automatically assigned to the asset.
  
  
• Mobile visibility on the floor: Technicians and foremen can see live status updates for work orders and assets from the mobile app.

What could be better

• Reporting and analytics are hard to set up on your own: Maintenance leaders call out basic reporting capabilities that are missing and say that dashboards are not easy to set up without extensive training or assistance. “The reports and charts are a function where there is opportunity for Fiix to grow. It is not easy or intuitive to build these myself.” — Jeff, Director of Fleet
  
  
• Gaps in preventive maintenance features can create bottlenecks: Some reviewers note that limitations on PM scheduling can cause problems in assigning work orders, especially across teams, shifts, and sites. “I cannot write PMs…without assigning them to a specific person. I would rather…assign them to a group instead of one person.” — Rob, Maintenance Supervisor
  
  
• Asset setup and data entry can be time-consuming at scale: When building out a large asset hierarchy, reviewers describe repetitive entry and extra double-checking, which can slow down rollout across multiple sites. “I ended up taking a lot of time going back through to double check all the assets I uploaded” — Ryan, HVAC Department Lead
  
  
• The mobile experience can feel limiting, especially for supervisors: Some users say the app lacks views for planning and monitoring over time. “The app…gives me no ability to look at widgets and modify them based on a daily, weekly or monthly basis.” — Will, Safety Coordinator

Limble

Key features that reviewers like

• All core maintenance functions in one place: Limble is praised for covering work orders, preventive maintenance scheduling, asset hierarchies, reporting, and parts tracking in one platform.
  
  
• Flexible configuration to match team workflows: Reviewers like that you can rename, toggle, and customize many settings so the system adapts to your processes.
  
  
• Alerts and real-time visibility: Teams call out reminders, immediate technician alerts, and visibility into what is coming due or what machines are down.

What could be better

• Setup can be slow and it can take a while to go-live: Reviewers say prepping thousands of assets and converting legacy PM schedules takes heavy spreadsheet work, which can delay rollout. “Importing our thousands of assets and converting our legacy PM schedules into Limble’s hierarchy took a fair amount of spreadsheet wrangling and clean-up.” — Mike G., Project and Service Manager
  
  
• Reporting and exports are a weak spot: Several reviewers point to reporting outputs that lack the depth leaders want for trend reviews, downtime meetings, or weekly KPI discussions. “Having a few more options for the reporting would be appreciated.” — Mike W., Construction
  
  
• Parts search and purchasing workflows create friction: Maintenance teams mention it can be painful to find the right part and that purchase order workflows are not ideal, which can slow repairs when a line is waiting on parts. “Parts look up can be a pain sometimes. I really don't like how PO functions work.” — Clint, Maintenance
  
  
• Calendar and PM views can be hard to manage at scale: Reviewers say the calendar can get cluttered and work can be easy to miss. “Viewing the PM ends up being a list of way more assets than necessary and is easy to overlook.” — Scott, Maintenance Manager

Upkeep

Key features that reviewers like

• Straightforward work order execution on mobile: Reviewers say technicians can enter updates as they work, add notes, and close out tasks quickly from a phone or tablet.
  
  
• Strong equipment and preventive maintenance tracking: Teams use UpKeep to log assets, track machine hours and meter readings, and schedule recurring maintenance.
  
  
• Documentation that improves accountability: Photos, written service details, and stored schematics help create cleaner records for audits and troubleshooting.
  

What could be better

• Reporting can be restrictive: Several reviewers note limited control over how reports display, which can make it harder to share dashboards and analysis. “There’s not a lot of options to edit how reports are shown or shared.” — Elisa, Program Manager
  
  
• Mobile and desktop experiences can feel uneven: Reviewers mention differences between the computer app and tablet experience and general difficulty learning the system without training. “It has been difficult to learn how to use Upkeep.” — Gil, Customer Rep
  
  
• Workflow and navigation friction slows teams down: Reviewers flag pain points like search quirks, navigation resets, slow website performance, and manual uploads. “The platform is super slow even on ethernet.” — Matthew, Asst. Project Manager

Fleetio

Key features that reviewers like

• Easy to use inspections: Reviewers highlight digital inspections that are easy to use and make daily vehicle inspection reports simple and straightforward.
  
  
• Proactive maintenance scheduling: Reviewers call out service and inspection reminders that are customizable while being helpful and intuitive.
  
  
• Centralized fleet recordkeeping and visibility: Reviewers say Fleetio puts all of your fleet information in the one place, replacing spreadsheets and paper files.
  

What could be better

• Work order coverage feels incomplete: Some teams want true work order tracking for tools and jobsite equipment, not just vehicles. “I wish the ‘tool’ option had a way to submit work orders for it so we could track the cost of things like trailers.” — Emily, Executive Assistant
  

• Customization has limits when stretched beyond fleet-centric workflows: Reviewers want deeper customization for forms, dashboards, inspections, or workflows, which matters where processes vary by site. “There are a few things we wish we could further customize, such as the dashboard and inspections.” — Tamara, Asset Coordinator
  
  
• Implementation and navigation can feel heavy: Reviewers note upfront setup effort and that unused functionality can make navigation harder, which can slow adoption for busy construction teams. “There is a lot of functionality that I don’t use that does make navigation a bit more difficult. It does take a while to set up.” — Mark L., Supervisor/Fleet Manager

What is maintenance software for construction?

Maintenance software for construction is a digital platform to plan, schedule, execute, track, and analyze all maintenance work done on a construction site. Commonly referred to as computerized maintenance management software (CMMS), it allows you to manage all aspects of upkeep on equipment, vehicles, and job sites, from preventive maintenance inspections to corrective action, safety inspections, and parts inventory. Instead of juggling paper logs or scattered spreadsheets, everything lives in one place, including what you own, where it is, what it needs, and what has already been done.

Maintenance software helps construction crews avoid expensive and unpredictable downtime by keeping all equipment available and functioning safely and effectively. This is critical for avoiding stalled projects and missed deadlines because of things like a missed inspection on a skid steer, a neglected PM on a haul truck, or a tool that disappears between crews.

How do you choose maintenance software for construction: A step-by-step guide

Construction teams often spend a lot of time, money, and internal resources to roll out maintenance software. While the return on that investment can be significant, that’s only the case if you choose the right platform. That’s why having a rock-solid evaluation framework is critical. This section gives you all the information you need to evaluate maintenance software and feel confident when you sign the final contract.

A buyer’s guide to CMMS software

Step 1: Establish your buying team

The very first checkpoint in your search is to make sure every stakeholder group is represented in the decision. This allows you to get alignment and buy-in from the very beginning, making adoption quicker and easier down the road. This team might include:

• Maintenance leads
• Technicians and other daily users of the software
• Operations and site management leaders
• IT, procurement, and finance

Work with this team to tackle the following:

• Document challenges, goals, and use cases for CMMS software
• Establish a prioritized list of must-have features and capabilities
• Decide on a budget and ideal timeline for implementation
• Establish roles, responsibilities, and change management plans
• Test, evaluate and choose maintenance management software

Step 2: Build a scorecard for evaluating CMMS software

Work with your buying team to compile a list of must-haves for maintenance software. While it’s not required, you can also rank them by importance and use this ranking to weigh the score of these capabilities as you test our different options. As you create this scorecard, consider the following:

1. Your short and long-term goal, and your biggest obstacles
2. The KPIs your track and the targets you’re committed to
3. The processes and workflows that work and the ones that are broken
4. The roles that will use the software, what they’ll use it for, and how often they'll use
5. What features and functionality your team wants and needs
6. Your budget
7. How quickly you want to implement the software and what kind of support you want

Step 3: Create a shortlist of CMMS software

Use this comparison guide to find the top three vendors that meet your needs and budget. Make sure your buying team is included in the search so they can give feedback, raise concerns, and test software. Your scorecard will be invaluable at this step of evaluating maintenance software. 

Step 4: Evaluate your shortlist vendors

Ask these 10 questions to vendors as you evaluate their CMMS software:

1. How will the software help solve my primary problems and hit my targets?
2. How long does it typically take to roll out the software for a team like ours?
3. Can you show me how a technician might use the software on their mobile device?
4. What do the reports and dashboards look like?
5. How can I manage users, data, assets, and schedules across multiple sites?
6. How easy is it to set up the system, make changes and customize it without IT support?
7. What kind of training, set-up, and support is available to us?
8. Which other systems do you integrate with and how does the integration process work?
9. What is the cost and pricing structure? How long until I see value?
10. Are we able to test or pilot the software to make sure it works for our team?

The top features maintenance teams in construction should look for in maintenance software

If you’re feeling a little overwhelmed about where to start when building out your maintenance software scorecard, here are the top-10 features that you should look for, according to hundreds of CMMS users in construction:

1. Easy for field crews to use: Simple navigation and fast work order updates, even for technicians who aren’t computer savvy
   
   
2. Work order management that keeps jobs moving: Create, assign, update, and close work efficiently, with visibility into status.
   
   
3. Preventive maintenance scheduling and reminders: PM schedules with automatic notifications so tasks don’t get missed.
   
   
4. Mobile access for on-the-go work: Phone and tablet support so techs can work from the field instead of returning to an office.
   
   
5. Asset and equipment tracking with history: A clear record of past work and maintenance history for every piece of equipment.
   
   
6. Parts and inventory management: Track parts usage, keep counts, and get alerts when stock is low.
   
   
7. Inspections and checklists: Quick, repeatable inspections that surface issues early and document compliance.
   
   
8. Reporting and dashboards for visibility: Easy ways to see costs, trends, downtime, and what is coming due.
   
   
9. Integrations that reduce double entry: Links to tools like fuel cards, telematics, and accounting.
   
   
10. Responsive support and onboarding: Hands-on implementation help, training resources, and quick answers when teams get stuck.

The final word: The most important feature of any maintenance software is how easy it is to use

No two maintenance teams are the same. What might make a CMMS appealing to one crew is an afterthought to another. However, there’s one common factor in every successful maintenance software implementation: the platform is easy to use. That’s because a CMMS is a tool and it only benefits your team if it’s being used.

The only way to ensure that the software you purchase will be adopted is to include key users in the evaluation process from the very beginning. They’ll be able to test each option and provide feedback into which one will be the most helpful in completing day-to-day work. And when maintenance software is helpful instead of a hindrance or an extra step in the field, it allows you to maximize its impact.