Samsara and MaintainX

Contents

Overview

Turn real-time DVIRs, fault codes, GPS location, and geofence events into automated Work Requests and Work Orders in MaintainX. Automatically sync odometer readings and engine hours into MaintainX Meters to enable condition-based maintenance, reduce manual data entry, and keep your fleet safely on the road.

Pre-built integration, configured and managed by MaintainX.

Key features

Automatically generate a Work Request or Work Order in MaintainX when a Driver Vehicle Inspection Report (DVIR) is submitted in Samsara, including all listed defects.
Initiate Work Requests or Work Orders in MaintainX when Samsara detects fault codes, including relevant asset and location context from the vehicle.
Generate a Work Order when a vehicle enters or exits a defined geofence boundary, enabling location-based maintenance workflows.
When a Work Order in MaintainX is marked as DONE, the linked Samsara DVIR is automatically resolved and closed, ensuring cross-platform sync.
Continuously update vehicle location using Samsara GPS feeds, visible in MaintainX via Google Maps links or Samsara Live Share.
Push mileage and engine hours from Samsara into MaintainX Meters to trigger PMs based on actual usage.

Note: Meter-based syncing and scheduling require MaintainX’s Enterprise Plan.

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How it works

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1. Contact us
Book a tour with a product expert or contact your Account Manager to review available workflows.

‍2. Select your workflows
Choose the workflows you’d like to enable and confirm requirements.

‍3. Review quote & purchase
A timeline and pricing will be provided so you can finalize your purchase.

4. Configuration & testing
We’ll build, test, and validate integration flows in a staging environment before go-live.

Configuration can include:

Custom fields for asset and location mapping
API credentials and tokens
Data routes for DVIRs, fault codes, GPS, geofences, and meter readings‍

5. Go live & support
After deployment, we provide ongoing support to ensure the integration runs smoothly.

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Requirements

Must have a Samsara plan with API access
Must have MaintainX’s Premium or Enterprise Plan

FAQs

Can we review/assess the work requests that are triggered by the Samsara integration?

Yes, you can review and approve or decline the work request in MaintainX. If approved, you can assign it to a team or a specific technician and monitor the progress from start to finish.

Does data sync in real time between Samsara and MaintainX?

Samsara DVIRs, fault codes, GPS location, and geofence activity sync with MaintainX in real time. Engine hours and odometer readings will sync daily.

Are DVIR photos submitted in Samsara included in MaintainX?

Any images attached to Samsara DVIRs are included in the linked MaintainX Work Request or Work Order.

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Will the MaintainX work request or work order be routed to the correct Samsara asset or location?

Yes, your MaintainX integration consultant will assist you with mapping to the correct asset or location.

What triggers a Work Request or Work Order in MaintainX from Samsara?

Work can be automatically generated from Driver Vehicle Inspection Reports (DVIRs), geofence entry/exit events, fault codes, mileage thresholds, and engine hours sent from Samsara.

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Will closing a Work Order in MaintainX resolve the Samsara DVIR?

When the linked Work Order is closed in MaintainX, the associated Samsara DVIR will also be closed automatically.

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Is there documentation I can share with my team about the Samsara integration?

The Samsara Integration (DVIR) documentation in the MaintainX Help Center includes setup and configuration steps.

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About

Samsara

Samsara’s Connected Operations™ Cloud enables organizations to harness real-time IoT data across vehicles, equipment, and facilities to develop actionable insights and optimize physical operations.

Keep your fleet running at full speed

Automate maintenance from real-time DVIRs, fault codes, GPS location, and geofence activity—along with daily syncs of engine hours and odometer readings—so you can prevent unplanned downtime and reduce manual work.

Managed by:
MaintainX

‍Links:
Contact Support
Samsara Setup Guide
API Documentation

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