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Free forever. For small teams who need to digitize and track work orders.


per user/month

Basic includes:

  • Unlimited Work Orders

  • Unlimited requester users

  • Real-time messaging

  • 2 active repeating Work Orders

  • 2 Work Orders with attached Procedures

  • 1-month access to Advanced Analytics


For teams who want simple, streamlined preventive maintenance.


per user/month

Everything in Basic, plus:

  • Unlimited Work Orders with attached images

  • Unlimited repeating Work Orders

  • 3 Work Orders with attached Procedures

  • 3-month access to Advanced Analytics

Everything in Essential, plus:

  • Unlimited Work Orders with attached Procedures

  • Unlimited access to Advanced Analytics

  • Meter-based maintenance

  • Parts inventory management

  • Purchase order management

  • Time and cost tracking

  • Open REST API access


Advanced control and security to scale maintenance, safety, and operational excellence across multiple sites.

Everything in Premium, plus

  • Escalation protocols

  • Custom permissions

  • IoT sensor integrations

  • Advanced control and security, including SSO

  • Multi-site management tools and reporting

  • Dedicated Account Manager

Compare plans & features
Work Orders & Procedures
Unlimited Work Orders
Real-time messaging
Procedures with signature capture
Procedures with inspection checks

Add if-then logic so Procedures change based on user input.

Procedures with Conditional Logic Fields

Drive continuous improvement by tracking Work Order performance against customizable targets.

Procedure Scores

Attach Procedures to Work Orders to standardize work execution.

Work Orders with attached Procedures
2 per month
3 per month

Add more clarity to Work Orders with pictures and videos.

Work Orders with attached images
5 per month
Work Order exports
Unlimited PDF
Unlimited PDF
Unlimited PDF & CSV
Unlimited PDF & CSV

Access and complete saved Work Orders, even in areas with low connectivity.

Offline mode

Log time spent on Work Orders, Assets, Locations, and more.

Time & cost tracking
Work Requests
Unlimited requester users
Unlimited requests

Let guests and external teams submit requests from a shared URL.

Request Portal
Preventive Maintenance

Schedule work orders that repeat on a regular basis.

Repeating Work Orders
2 per month

Log meter readings and trigger work orders based on asset usage.

Meter-based maintenance

Automatically create Work Orders to address flagged and failed inspections.

Automated corrective actions

Define teams to receive automatic alerts for flagged and failed inspections.

Escalation protocols
Asset Management
Unlimited Assets
Unlimited Locations

Automatically generate QR codes and barcodes for all your assets.

QR & barcode scanning

Add deeper hierarchies to organize Asset and Location data.

Asset and Location hierarchies

Track the amount of time your assets are offline and the reasons why.

Downtime tracking
Parts Inventory Management
Unlimited vendors

Manage parts inventory and track parts usage against work orders.

Parts inventory tracking

Create and send purchase orders to vendors and clients.

Purchase orders

Streamline your purchasing process by automatically routing POs to specific approvers based on rules that you define.

Purchase order approval workflows

Avoid stockouts by notifying escalation teams when inventory levels are low.

Low stock alerts
Reporting & Analytics

Access core maintenance reports, including Work Order completion rates, Mean-Time-to-Repair (MTTR), and more.

Pre-built standard reports

Respond faster and improve efficiency with live-to-the-second visibility into your operations.

Real-time insights

Apply custom filters to quickly find the insights you need.

Reporting filters

Visualize and track performance over time directly in your MaintainX dashboard.

Advanced Analytics
Last 1 month
Last 3 months
Historical data exports
Unlimited (PDF)
Unlimited (PDF)
Unlimited (PDF & CSV)
Unlimited (PDF & CSV)

Quickly access the insights that matter most by curating your own dashboards using pre-built graphs.

Custom Dashboards

Get insight into the time and costs associated with Work Orders, Assets, and Locations. Costs can be calculated based on time spent, parts used, and more.

Time & cost reporting

View MTBF on Assets and Reports.

Mean Time Between Failure (MTBF)

View KPIs across multiple sites on a single screen.

Multi-site reporting
Data & Integrations

Sync MaintainX data with your systems of record, BI tools, and more. Additional costs may apply for custom integrations.

ERP and business system integrations

Connect MaintainX to other apps to keep data in sync and create custom workflow triggers.


Connect data from IoT sensors with MaintainX to trigger meter-based Work Orders and more.

IoT sensor integrations
Security, Administration & Control

Your data is never deleted.

Unlimited historical data retention

Import existing forms, assets, and locations.

Data imports

Modify permissions for users in your organization.

Custom user permissions

Consolidate all organizations into a single company account. Allow select admins to switch between organizations.

Multi-site management

Ability to integrate with SSO services.

SAML-based Single Sign-On (SSO)

Let multiple users log in from the same device.

Workstation mode

Connect with a human expert in minutes via email or chat.

24/5 support

Access product resources and FAQs in our self-serve knowledge base.

Support Center
Dedicated Account Manager

You may have to pay sales tax on your MaintainX subscription and professional services, depending on the billing zip code or country associated with your account. If you’re within a jurisdiction where you’re required to pay sales taxes, you’ll see the sales tax as a line item on your billing invoices and receipts.

Frequently Asked Questions

Got a question? We’ve got answers. If you have any other questions, please contact our sales team.

Yes, MaintainX's Enterprise allows you to manage multiple plants or facilities within the same platform. You can also create customized reporting dashboards to track KPIs across multiple sites on the same screen.
Yes, MaintainX can integrate with other systems, such as ERPs, IoT sensors, BI platforms, and more. This allows you to share data between platforms, synchronize records and automate workflows. MaintainX offers an Open API with extensive documentation, as well as no-code integrations using Zapier.
As well as integrating with BI platforms, MaintainX makes it easy to analyze data directly within the MaintainX dashboard. Admins can access pre-built reports on Time & Cost, Mean Time to Repair (MTTR), preventive maintenance percentage, compliance, and many more. The Enterprise plan also supports unlimited custom reporting dashboards, which allow admins to customize the data displayed on a single view.
Yes! MaintainX is compliant with security standards, including SOC 2, ISO 127001 & GDPR. It also supports Single Sign-On (SSO), multi-factor authentication (MFA) and custom permissions and roles. For more information, visit our Trust Center page.
MaintainX is implemented in three weeks at each site.
We accept all major credit cards and ACH bank transfer.

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It’s time to let MaintainX
do the heavy lifting

Control the daily operations of your business

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