JP-PC-HVAC-FILTER-QTR
This quarterly maintenance procedure covers HVAC filter checks and replacement to support efficient system operation and consistent air quality.
GCR - Panama City
10/09/2026
JP-PC-HVAC-FILTER-QTR
This procedure outlines the quarterly HVAC filter replacement activities at Naval Support Activity Panama City, ensuring compliance with a formal Filter Management Program. It includes steps for inspection, safety, filter removal and installation, equipment condition assessment, documentation, and reporting. The procedure supports management reporting and captures necessary information for weekly and detailed touch reports, ensuring quality oversight and executive visibility.
Preliminary Inspection and Safety
Conduct preliminary visual inspection of equipment and work area
Evaluate job hazards and implement required safety controls
Coordinate with facility personnel when equipment shutdown is required
Secure equipment using applicable lockout/tagout procedures when required
Filter Removal and Inspection
Remove existing filter(s)
Inspect removed filter condition and document any unusual contamination, moisture, biological growth, damage, excessive dirt loading, or abnormal conditions
Cleaning and Installation
Clean filter compartment and accessible surfaces
Install replacement filter(s) in accordance with manufacturer recommendations
Verify filter is properly seated and secured
Filter marked with installation date and technician initials?
Equipment Inspection and Documentation
Inspect accessible equipment condition while unit is open
Document deficiencies and recommendations including: Dirty coils, Water intrusion, Damaged belts, UV light failures, Broken access doors, Corrosion, Electrical concerns, Excessive vibration, Operational concerns
Capture photographs of installed filters and any deficiencies as appropriate
Add or drag pictures
Return to Service and Verification
Return equipment to service
Verify equipment is operating normally
Documentation and Reporting
Complete filter change documentation
Update the Government CMMS or maintenance management system as required by contract
Verify all required asset information is recorded including
Post-Procedure Cleanup
Clean work area and properly dispose of removed filters
Comments and Deficiency Reporting
Comments
Deficiency Reporting
Corrective Actions Recommended
Source: GCR - Panama City (Community Member)