Southern Logistics Solutions
Use this procedure template to create a daily driver summary report. There’s a need to create a Daily Driver Summary Report to track vehicle usage, monitor driver performance, and record any issues encountered during operations. This helps improve accountability, ensures compliance, and supports timely maintenance or corrective actions.
Southern Coil Solutions
01/17/2025
Southern Logistics Solutions
Use this procedure template to create a daily driver summary report. There’s a need to create a Daily Driver Summary Report to track vehicle usage, monitor driver performance, and record any issues encountered during operations. This helps improve accountability, ensures compliance, and supports timely maintenance or corrective actions.
Attendance:
(Please explain any scheduled or non-scheduled absences.)
Scheduled:
Are any of our drivers scheduled to be off today?
if the answer is "oneOf [Yes]"
Which driver is scheduled to be off today?
Reason:
if the answer is "oneOf [Court / Jury Duty]"
Will there be a follow-up court date? If so, could you please provide the dates?
Do we have alternative means to cover the drivers route?
(If the answer is no, the Facility Coordinator must be notified immediately.)
if the answer is "oneOf [No]"
Which customers will this affect?
(If this issue affects multiple customers, please select all that apply.)
Reason why we can't cover the driver's route:
if the answer is "oneOf [Yes]"
Details Of Coverage:
(If yes, please explain the coverage area of the driver's route.)
Unscheduled:
"Did any of our drivers call out today?"
if the answer is "oneOf [Yes]"
Which driver called out?
(Please select multiple options if more than one person was called out.)
Reason for calling out?
Summary:
(When will the driver be back at work?)
Safety:
(Please explain any safety concerns or accidents that occurred today.)
Did we encounter any safety issues today?
if the answer is "oneOf [Yes]"
Which driver experienced the safety issue?
What type of safety issue occurred?
if the answer is "oneOf [Commercial Vehicle Related,Property Damage]"
Please upload pictures of damage:
Add or drag pictures
Please upload pictures of damage:
Add or drag pictures
Were there any injuries that occurred due to safety issues?
Please provide a detailed explanation of the safety issue.
(If a safety issue occurs at the customer's facility, the driver must report the incident to a Direct Supervisor or Facility Coordinator immediately.)
Leadership Sign-Off:
Date & Time:
Supervisor Sign-Off:
***I acknowledge that all safety issues have been reported and documented.***
Click here to sign
DOT Violations (Department of Transportation)
(Please explain if we had any DOT violations today.)
Did any of our drivers receive a Department of Transportation (DOT) violation?
if the answer is "oneOf [Yes]"
Which drive?
What type of DOT violation occurred?
if the answer is "oneOf [Failure to repair vehicle defects.,Operating without CDL.,Tire Violations.,Cargo Securement,Mechanical Failures,Driving Violations]"
Please give detailed summary of violation.
Please upload a clear picture of the ticket or violation notice
Add or drag pictures
Shuttle Logs
(Details on shuttle loads categorized by driver and customer.)
Darren Grimes
Did you provide shuttle services today?
if the answer is "oneOf [Yes]"
Who is the customer you provided shuttle services for today?
(If you are providing shuttle service to multiple customers, please select all that apply.)
How many shuttles were completed?
Are there any shuttle loads that you haven't completed for today?
**If any shuttle loads have not been completed, please inform the facility coordinator or team leader.**
if the answer is "oneOf [Yes]"
Which customers are impacted by this?
How many loads were not completed today?
What were the reasons for the incomplete shuttle loads?
(Examples: long wait times at the customer's facility, truck issues, and train blocking access roads.)
Jim Lumley
Did Jim provide shuttle services today?
if the answer is "oneOf [Yes]"
Who is the customer Jim provided shuttle services for today?
How many shuttles were completed?
Are there any shuttle loads that Jim didn't completed for today?
if the answer is "oneOf [Yes]"
Which customers are impacted by this?
How many loads were not completed today?
What were the reasons for the incomplete shuttle loads?
(Examples: long wait times at the customer's facility, truck issues, and train blocking access roads.)
James Barker
Did James provide shuttle services today?
if the answer is "oneOf [Yes]"
Who is the customer James provided shuttle services for today?
How many shuttles were completed?
Are there any shuttle loads that you haven't completed for today?
**If any shuttle loads have not been completed, please inform the facility coordinator or team leader.**
if the answer is "oneOf [Yes]"
Which customers are impacted by this?
How many loads were not completed today?
What were the reasons for the incomplete shuttle loads?
(Examples: long wait times at the customer's facility, truck issues, and train blocking access roads.)
Mileage Log Verification:
Supervisor Sign-Off (Truck Mileage Logs)
Date & Time:
Supervisor Sign-Off
***I have verified all truck mileage logs, which are accurate to my knowledge.***
Click here to sign
Did you verify truck #157844 daily mileage log?
#157844 (2015 KENWORTH T880)
if the answer is "oneOf [Yes]"
Pre-Trip Mileage:
Meter name
Unit
Post-Trip Mileage:
Meter name
Unit
Did you verify truck #337529 daily mileage log?
#337529 (2016 PETERBILT 389)
if the answer is "oneOf [Yes]"
Pre-Trip Mileage:
Meter name
Unit
Post-Trip Mileage:
Meter name
Unit
Did you verify truck #451233 daily mileage log?
#451233 (2015 KENWORTH T880)
if the answer is "oneOf [Yes]"
Pre-Trip Mileage:
Meter name
Unit
Post-Trip Mileage:
Meter name
Unit
Repairs & Servicing
(Please explain any necessary services or repairs.)
Do any of our commercial vehicles need servicing or repairs?
*Please refer to the daily driver inspections*
if the answer is "oneOf [Yes]"
Please select whether you need a service or a repair.
if the answer is "oneOf [Repair]"
Please provide a picture of the item that is damaged or needs repair.
Add or drag pictures
Which truck?
(If there are multiple trucks, please select all that apply.)
Could you please explain which service or repair is needed?
*Examples: tire change, oil change, headlight damage (driver's side).* *If multiple trucks please add the truck number next to the detail summary*
Do any of our commercial trailers need servicing or repairs?
*Please refer to the daily driver inspections*
if the answer is "oneOf [Yes]"
Please indicate which commercial trailer requires servicing or repairs.
(If there are multiple trailers, please select all that apply.)
Could you please explain which service or repair is needed?
*If multiple trailers please add the trailer number next to the detail summary*
Purchases
(Please explain any necessary purchases.)
Were there any purchases made today for our commercial trucks or trailers?
if the answer is "oneOf [Yes]"
Please specify which truck or trailer the purchase was made for.
(Please select all applicable options if multiple purchases were made.)
if the answer is "oneOf [#157844 (2017 KENWORTH T880)]"
Please provide the purchase amount.
If the item is under warranty, please note it in the description area above. Also, enter zero as the dollar amount.
Meter name
Unit
Please provide a picture of the receipt.
Add or drag pictures
Sign-Off:
Click here to sign
if the answer is "oneOf [#337529 (2016 PETERBILT 389)]"
Please provide the purchase amount.
If the item is under warranty, please note it in the description area above. Also, enter zero as the dollar amount.
Meter name
Unit
Please provide a picture of the receipt.
Add or drag pictures
Sign-Off:
Add or drag pictures
if the answer is "oneOf [#451233 (2015 KENWORTH T880)]"
Please provide the purchase amount.
If the item is under warranty, please note it in the description area above. Also, enter zero as the dollar amount.
Meter name
Unit
Please provide a picture of the receipt.
Add or drag pictures
Sign-Off:
Click here to sign
if the answer is "oneOf [#84102 (Trailer)]"
Please provide the purchase amount.
If the item is under warranty, please note it in the description area above. Also, enter zero as the dollar amount.
Meter name
Unit
Please provide a picture of the receipt.
Add or drag pictures
Sign-Off:
Click here to sign
if the answer is "oneOf [#84103 (Trailer)]"
Please provide the purchase amount.
If the item is under warranty, please note it in the description area above. Also, enter zero as the dollar amount.
Meter name
Unit
Please provide a picture of the receipt.
Add or drag pictures
Sign-Off:
Click here to sign
if the answer is "oneOf [#84104 (Trailer)]"
Please provide the purchase amount.
If the item is under warranty, please note it in the description area above. Also, enter zero as the dollar amount.
Meter name
Unit
Please provide a picture of the receipt.
Add or drag pictures
Sign-Off:
Click here to sign
if the answer is "oneOf [#4801 (Trailer)]"
Please provide the purchase amount.
If the item is under warranty, please note it in the description area above. Also, enter zero as the dollar amount.
Meter name
Unit
Please provide a picture of the receipt.
Add or drag pictures
Sign-Off:
Click here to sign
Supervisor Sign-Off
Any issues that are not covered above please use box below.
Date & Time
Supervisor Sign-Off:
Click here to sign
Source: Southern Coil Solutions (Community Member)