First you need to record the details of the person performing the vehicle inspection. This will make it obvious who is responsible for the inspection and make sure that they aren't tempted to cut corners.
Vehicle Inspector's Name
Does the inspector meet all qualification requirements?
Inspection Agency Location
Date of vehicle inspection
Note down the vehicle operator's details
Next it's time to record the details of the vehicle operator. While this might not be entirely necessary (depending on the type of inspection and vehicle), it's good practice to link the owner and vehicle together when possible.
Vehicle Operator's First Name
Vehicle Operator's Last Name
Vehicle Operator's Phone Number
Vehicle Operator's Address
Driving License No.
Driving License Expiry Date
Document the vehicle's details
Vehicle Make & Model
License Plate No.
Year Vehicle Made
Fleet Unit No.
Check the brakes
Are the brakes in good condition?
Test the emergency brake
Is the emergency brake in good condition?
Check front bumper
Is the front bumper in good condition?
Inspect rear bumper
Is the rear bumper in good condition?
Check the horn
Does the horn work properly?
Inspect the seat belts
Are all seat belts working and in good condition?
Make sure the front and rear defrosters work
Defrosters are invaluable come winter, so these are another thing you need to check in this vehicle inspection. Turn the front and rear defrosters on and make sure that hot air is blowing both at the front and back of the vehicle.
Does the front defroster work?
Does the rear defroster work?
Try out the heating
Does the heating work?
Check for any emergency equipment
Check which emergency supplies the vehicle has from the sub-checklist below, then note if it meets any legal requirements using the form field at the bottom of this task.
Do the emergency supplies meet your country's legal requirements?
License and insurance details
Is the operator's driving license present and valid?
Verify that the vehicle/operator has valid insurance
Is the operator's insurance in date and valid?
Are the head lights working satisfactorily?
Make sure tail lights are okay
Are the tail lights working correctly?
Test brake lights
Are the brake lights working correctly?
Check turn signals
Are all turn signals working as intended?
Check reversing lights
Are the reversing lights working correctly?
Test four-way flashers
Are the four-way flashers working correctly?
Make sure the license plate light is working
Are the license plate lights working?
Check outside mirrors
Are the outside mirrors and controls satisfactory?
Inspect inside mirror
Is the inside mirror satisfactory?
Make sure the tires and wheels match
Do the tires match?
Do the wheels match?
Check tire condition
Use the sub-checklist below to check each aspect in order, and then note your ultimate findings in the dropdown form field.
Are the tires in good condition?
Check wheel alignment
Are the wheels aligned?
Make sure the spare tire is in good condition
Is there a spare tire?
Is the spare in good condition?
Check tools for replacing tires
Is there a jack?
Is there a lug wrench?
Under the hood
Check the brake fluid level
Is the brake fluid level acceptable?
Measure the windshield washer fluid
Is the windshield washer fluid level acceptable?
Inspect the engine oil level and quality
Is the engine oil level acceptable?
Is the engine oil quality acceptable?
Examine the battery
The color will change based on the battery and vehicle, but in general:
Note your findings in the form fields below.
Is the battery secured sufficiently?
Does the color indicator show that the battery can still be used?
Check the power steering fluid level and quality
Is the power steering fluid level acceptable?
Is the power steering fluid an acceptable quality?
Inspect any hoses
Is the visible hosing/piping in good condition?
Windshield and accessories
Check the windshield
Is the windshield in good condition?
Inspect the rear window
Is the rear window in good condition?
Make sure the windows are in good condition
Are the windows in good condition?
Check the window controls
Do the window controls work?
Inspect the windshield wipers
Are the windshield wipers satisfactory?
Give the vehicle inspection verdict
Did the vehicle pass or fail the inspection?
Source: MaintainX (Community Member)