Parks: Building and Landscape Annual Maintenance and Inspection Checklist
Regular and cyclical maintenance insures that buildings are kept up to current building codes and less likely to encourage fires, plumbing leaks and structural failures. If a property is regularly maintained it will look wellkept and attractive and inviting.
MaintainX
07/21/2022
Parks: Building and Landscape Annual Maintenance and Inspection Checklist
Regular and cyclical maintenance insures that buildings are kept up to current building codes and less likely to encourage fires, plumbing leaks and structural failures. If a property is regularly maintained it will look wellkept and attractive and inviting.
Property Name:
Date of Inspection:
FCPA Representative(s) present:
BUILDING EXTERIOR
Roof Structure and Materials
Are there any missing, broken, or damaged roof slates or shingles?
Are wooden shingles splitting and/or curling?
Are slates cracked?
Are there any signs of rusting?
Are there any indications of standing water, water back-up or other water damage? (Example: damage from ice dams, damaged or missing gutters)
Does any part of the roof sag or look out of alignment?
Is there any damage to the cornice, soffits or fascia boards?
Are there loose, rotten or missing gutters?
Is the paint on the gutters peeling from the gutter?
Do the gutters need to be cleaned and oiled with linseed oil?
Do the downspouts need to be adjusted and connected with the gutter?
Does the water from the downspouts need to be directed away from the house?
Does the house need splash pads?
Does the water collect near the foundation?
Comments:
Chimneys (from roof line up)
Are the chimney flashings unsecured from either the roof or the chimney?
Is the masonry cracked or crumbling?
Are bricks and/or chimney cap cracked or missing?
Is the chimney leaning more than a few degrees?
Is there bracing on the chimney?
Are the chimneys in need of cleaning?
Comments:
Exterior Walls
Are the walls warped or bulging?
Are doors and windows misaligned with their frames or operating improperly?
Are there signs of settlement around the doors and windows?
Is the exterior siding placed on the building improperly?
If wooden exterior walls, does the exterior siding undulate, buckle or curl?
If brick or masonry walls, are mortar joints spalled, washed out or broken?
Comments:
Exterior Woodwork
Is the woodwork less than 6”-8” from the ground?
Do probes into the wood indicate more than a % penetration?
Is there any rotted or splitting wood?
Are there any signs of dirt (in the form of termite mud tunnels) on foundations, steps and cellar walls?
Are there any signs of insect boring, such as holes, sawdust, wood penetration, or other indicators?
Are vines and other vegetation located close to the house, thus keeping moisture close to the house and inviting insect damage and rot?
Comments:
Exterior Trim and Finishes
Are there any clapboards or sheathing materials missing from the exterior?
Are there any loose, cracked or damaged clapboards or sheathing materials?
Are sheathing materials improperly attached to the wall?
If aluminum, vinyl or asbestos siding is over the original sheathing, is artificial siding cracking, buckling or splitting, etc.? Does the siding prevent the building from breathing?
Is decorative woodwork improperly secured to the house?
Do decorative features, windows, door frames and other areas need to be caulked and painted?
Is paint peeling, flaking or blistering? (If so, check for moisture in the walls and presence of a vapor barrier)
Do any joint areas require caulking or flashing to prevent moisture penetration
Does the surface contain mildew, chalking or other paint surface reaction?
Doors and Windows
Are doors and windows improperly fitted in their openings?
Is the glass cracked, loose or improperly glazed or painted?
Is there any rotted wood in the sills or lower rails?
Is weather stripping failing?
Are exterior storm windows and doors uninstalled?
Comments:
Foundation and Masonry
Is water collecting at the foundation walls?
Is the foundation or masonry cracked or crumbling?
Are bricks, stone and/or parging cracked or missing?
Is the mortar eroding or loosening?
Are there serious signs of building settlement (i.e., more than hairline cracks in the masonry)?
Are there any signs (bulges, cracks, etc.) of separation of brick courses?
Comments:
BUILDING INTERIOR
Cellar/Basement
Is the basement inadequately ventilated?
Does the basement smell damp and moldy?
Do sills or joists show signs or termite or insect damage? (Probe wood to determine extent of damage)
Are there any signs of building sagging or deflection? (If so, check for weakened support posts, rotten beams, etc.)
Are there any signs (wood dust, holes, active insects) of weakened or damaged floor joists or beams, flooring or other wooden members?
Are there indications of leaking pipes — water pipes, pumps or wells, waste pipe failure, etc.?
Is there any flooding in the basement?
Is the bulkhead unsecured or improperly flashed and caulked?
If there is a crawl space, is it opening and allowing moisture to enter the house?
Is the foundation mortar separating from the masonry foundation or cracking?
Comments:
Finished Spaces
Are there any signs of damp plaster on ceilings, walls, around chimneys, under kitchen or bathrooms, or in other applicable locations?
Is there any vibration or "bounce” to the staircase or other floor area of the house, indicating potential structural problems?
Do floors sag or vibrate when there is a lot of foot traffic or jumping?
Are there prominent cracks in walls, floors or near window or door casings which indicate settlement?
Are these cracks old or recently created?
Comments:
Insulation and Ventilation
Are the exterior walls uninsulated? If not, what insulating material is used, and was a vapor barrier installed?
Is attic insulation improperly installed?
Does the attic insulation restrict adequate ventilation?
Comments:
Attic
Are there any signs of leaks (staining) on the attic rafters or sheathing?
Is the attic improperly ventilated, causing moisture and mildew to collect on the underside of the roof?
Are there any sagging rafters, broken collar ties or other structural deficiencies?
Are the chimney bricks in the attic loose or in bad condition?
Are there any holes in the chimney or indication that there is a failure of the present chimney flue to contain the heat generated from the heating system and/or fireplaces?
Is there any evidence of insect infestation (sawdust, borings, etc.) in wooden members (rafters, purlins or sheathing)?
Comments:
BUILDING SYSTEMS
Water Systems and Plumbing
Is water pressure inadequate?
If a private well, is the pump malfunctioning?
If a private well are there any issues with the drinking water quality?
Are there any leaks in the water lines?
Are the kitchen and bathroom fixtures improperly installed, causing leaks, "sweating”, or other water damage?
Comments:
HVAC System
Is the HVAC system malfunctioning?
Are filters clean and installed properly?
Comments:
Sewage/Septic Systems
Are there odors emanating from the septic tank/field or sewage line area?
If a septic system, are there any depressions or "wet spots” in the ground area adjacent to or within the septic field?
Does the septic tank need pumping?
Comments:
Natural Gas Systems
Are there any natural gas/propane odors emanating from the system?
If a propane tank is located on the property, is it improperly secured?
Comments:
Electrical Systems
Are overhead electrical lines coming into the property disconnected or uncovered?
Are poles supporting the wires too close to tree limbs and other encumbrances?
Have any major electrical appliances been added to the system within the last year?
Do any lights or electrical utilities fail when turned on?
Are bathroom, laundry room and kitchen ground fault outlets working properly?
Beyond regional electric systems failures, have there been any electrical failures, "black outs”, or other problems within the last year?
Are any electrical lines located close to water sources?
Are any outside electrical plugs and lights exposed to weather damage?
Comments:
Telephone/Cable System
Are the overhead telephone lines coming into the property loose or disconnected?
Are poles supporting the wires too close to tree limbs or other encumbrances?
Comments:
Fire/Security Systems
If there is a fire suppression system, is it due for an annual checkup?
If there is a home security system, is it due for an annual checkup?
Comments:
WALKWAY AND DRIVEWAY MAINTENANCE
Are the walks and driveway surfaces in bad condition, with any uneven or cracked surfaces?
If gravel, stone or brick paths, are any materials missing and is infill material needed to supplement existing way?
If an asphalt material, does surface need a seal coat?
Comments:
MISCELLANEOUS PROVISIONS
Are there any systems and/or property features that warrant special maintenance considerations and/or unique treatment? If so, what are they and what special provisions need to be made?
Are trash containers securely covered to prevent animals from getting in?
Are trash containers left in the street after trash pickup?
Where waste collection is not available, is no more than two weeks’ worth of waste collected located on the site?
Are recycling materials uncovered?
Is more than a month’s worth of recycled materials located on the site?
Are ladders, building materials and other construction-related equipment properly secured to limit theft and insurance liability?
Are boats, mobile homes, trailers, recreational vehicles, etc., in plain view?
Is the yard littered with children’s toys, bicycles, plant pots, garden tools, barbecue grill and other items?
Is the outside laundry line screened in plain view?
Comments:
COMPLIANCE AND COMPATIBILITY
Has the Curator failed to comply with the reporting requirements of the lease agreement?
Comments:
REMINDERS
Are there any unpaid taxes on the property?
Is the insurance coverage inadequate or out of date?
Do we need a copy for the file?
Are any utility services out of date?
Comments:
Source: MaintainX (Community Member)