Medical Cannabidiol Dispensary Inspection Checklist
This checklist will help you prepare for the inspections that will be conducted in your facility and/or product. This will also help you complete all the requirements needed for the inspections. This guidance sets forth the Director's Interim Health and Safety Standards applicable to applicants for temporary cannabis business permits.
MaintainX
07/19/2022
Medical Cannabidiol Dispensary Inspection Checklist
This checklist will help you prepare for the inspections that will be conducted in your facility and/or product. This will also help you complete all the requirements needed for the inspections. This guidance sets forth the Director's Interim Health and Safety Standards applicable to applicants for temporary cannabis business permits.
General Inspection Data
Inspection:
Licensee:
Inspection Date:
Doing Business As:
Primary Contact:
Facility Address:
Inspector:
Inspector's Signature:
Click here to sign
2.0 Dispensary Operations - 641-154.41(1) - The operating documents of a manufacturer shall include all of the following, and be available for inspection:
Procedures for the oversight of the dispensary, including descriptions of operational and management practices regarding:
The forms and quantities of medical cannabidiol products that will be stored and dispensed in the facility
The estimated types and amounts of medical cannabidiol waste and plant material waste to be generated
The disposal methods for all waste
Employee training methods for dispensary employees
Strategies for identification and reconciling discrepancies in inventory of medical cannabidiol
Medical cannabidiol labeling procedures
Procedures for recall and market withdrawal of medical cannabidiol
Plans for responding to a security breach at the dispensary
A business continuity plan
Procedures for the implementation of the appropriate security measures to deter and prevent the theft of medical cannabidiol and unauthorized entrance to the dispensary
3.0 Security Requirements - 641-154.42 – The department may request assistance from the department of public safety in ensuring manufacturers meet the security requirements in this rule.
Restricted Access – A dispensary shall use a controlled access system and written manifest to limit entrance to all restricted access areas of the dispensary facility and shall retain a record of all persons who entered the restricted access areas, a) and shall do all of the following:
Limit access to authorized individuals
Maintain a log of individuals with approved access, including dates of approvals and revocations
Track times of personnel entry to and exit from facility
Store data for retrieval for a minimum of one year
Remain operable in the event of a power failure
Restricted access areas shall be identified with signs that state: “Do Not Enter – Restricted Access Area – Access Limited to Authorized Personnel Only
Perimeter Intrusion Detection System – a) Computer-Controlled Video Surveillance System – A dispensary shall operate and maintain in good working order a computer-controlled, closed-circuit television surveillance system on its premises that operates 24 hours a day, 7 days a weeks, and visually records:
All areas that might contain medical cannabidiol, including safes and vaults
All points of entry and exit
The entrance to the video surveillance control room
Parking areas, which shall have appropriate lighting for the normal conditions under surveillance
Camera Specifications - Camera shall:
Capture clear and certain identification of any person entering or exiting the dispensary
Have on all recordings an embedded date-and-time stamp that is synchronized to the recordings and does not obscure the picture
A dispensary shall maintain all security system and equipment in a secure location to prevent theft, loss, destruction, corruption, and alterations
Have the ability to produce a clear, color, still photo live or from a recording
Continue to operate during a power outage
Video recording specifications:
A video recording shall export still images in a standard image format (.jpg, .bmp, .gif, etc.)
Video is saved in format that guarantees image cannot be altered
Image can be played on a standard computer operating system
Recordings are destroyed or erased prior to disposal at the end of the retention period
Retention – A dispensary shall ensure that recordings from all video cameras are:
Available to the department upon request
Retained for at least 60 days
Retained free of alteration or corruption
Required Signage – 3.3.17 A dispensary shall post a sign at every entrance to the dispensary that reads “THESE PREMISES ARE UNDER CONSTANT VIDEO SURVEILLANCE”
Security Alarm System Requirements – a) A dispensary shall install and maintain a professionally monitored security system that provides intrusion and fire detection of all:
Dispensary entrance and exits
Rooms with exterior windows
Rooms with exterior walls
Roof hatches
Skylights
Storage Rooms
Alarm system has the ability to continue to operate during a power outage
The alarm system has been inspected and tested annually by a qualified alarm vendor. Documentation of testing is available upon request
Personnel Identification System – a) Employee identification card requirements:
Employee Name
Date of issuance and expiration
Alphanumeric identification number that is unique to the employee
Photographic image of employee
A dispensary’s employees keep the identification visible at all times
Display the dispensary’s business name and logo on medical cannabidiol labels, signs, and informational material provided to patients, the name or logo shall not include:
Images of cannabis or paraphernalia
Colloquial references to cannabis
Names of cannabis plant strains or varieties
Unsubstantiated medical claims
Medical symbols that bear a resemblance to medical associations
Inconspicuous display – A dispensary shall arrange displays of medical cannabidiol, interior signs, and other exhibits to prevent public viewing from outside the dispensary
Storage of saleable medical cannabidiol
A dispensary shall store medical cannabidiol to prevent diversion, theft, or loss, including ensuring:
Medical cannabidiol is kept in a secure and monitored location within the dispensary
Cabinets or storage containers inside the secure and monitored area are locked at the end of the day
A dispensary shall store medical cannabidiol:
In areas that are maintained in a clean, orderly, and well-ventilated condition
n areas that are free from infestation by insects, rodents, birds, and other pests of any kind
According to the manufacturer’s requirements regarding temperature, light exposure, or other environmental conditions
Under conditions that will protect it against physical, chemical, and microbial contamination and deterioration of the product and its container
Storage of returned medical cannabidiol
A dispensary shall maintain a separate secure storage area for medical cannabidiol that is to be returned to the manufacturer
Access to all forms of product – A dispensary shall provide access to all medical cannabidiol forms produced by each licensed manufacturer
Dispensing to a patient or primary caregiver – a) prior to dispensing any medical cannabidiol to a patient, a dispensary shall do all of the following:
Verify the patient or primary caregiver’s identity
Verify that the patient or primary caregiver is registered and listed in the secure sales and inventory tracking system and has a valid medical registration card
Assign a tracking number to any medical cannabidiol that is to be dispensed to the patient or primary caregiver
Issue a label that contains the following information:
The medical cannabidiol tracking number
The date and time the medication is being dispensed
The name and address of the dispensary
The patient’s registry identification number, name, and date of birth
The patient’s address, and
Any specific instructions for use based upon manufacturer or departmental guidelines. Labeling text shall not include any false, misleading, or unsubstantiated statements regarding health or physical benefits to the patient
– Identification of excess, expired, or damaged medical cannabidiol
Dispensaries shall identify unused, excess, expired, or damaged medical cannabidiol
Unused, excess, expired, or damaged medical cannabidiol shall be stored as described
A dispensary shall accept at no charge unused, expired, or unwanted medical cannabidiol from any patient or caregiver
The dispensary shall enter the following information into the secure sales and inventory tracking system for all medical cannabidiol returned from a patient or primary caregiver:
The tracking number assigned at the time of the dispensing, if available, or the name of the patient, if the tracking number is unavailable, when the medical cannabidiol is received from a patient or primary caregiver;
The date the medical cannabidiol was returned
The quantity of medical cannabidiol returned, and;
The type and lot number of medical cannabidiol returned
A dispensary shall store medical cannabidiol returned from patients and primary caregivers as described in subrule
Return of medical cannabidiol to a manufacturer – a) A manufacturer shall collect and dispose of medical cannabidiol from dispensaries as provided
A dispensary shall record information on all medical cannabidiol collected by the manufacturer in the secure sales and inventory tracking system. Information shall include:
The date the medical cannabidiol was collected by the manufacturer
The quantity of medical cannabidiol collected
The type and lot number of medical cannabidiol collected
Inventory controls and procedures – A dispensary shall establish inventory controls and procedures for conducting inventory reviews to prevent and detect any diversion, theft, or loss in a timely manner
Real-time inventory required – A dispensary shall use the state-approved secure sales and inventory tracking system to maintain a real-time record of the dispensary’s inventory of medical cannabidiol to include:
The quantity and form of saleable medical cannabidiol maintained at the dispensary on a daily basis
The amount of damaged, expired, or returned medical cannabidiol being held at the dispensary for return to a manufacturer
Reconciliation – At least once a calendar week, a dispensary shall reconcile all medical cannabidiol at the dispensary with the secure sales and inventory tracking system. Inconsistencies shall be reported to the department and law enforcement within 24 hours of discovery
An exit interview was conducted
Deficiencies and plans for correction were discussed with the facility representative
Licensee Authorized Representative Signature
Click here to sign
Date:
Inspector Signature:
Click here to sign
Date:
Source: MaintainX (Community Member)