Back
General • Inspections

Rail Unloading Transfer Sheet

Record transfer details, verify tank capacity and valve lineup, and complete shutdown checks and volume calculations.
AA - Roanoke
05/04/2025

Rail Unloading Transfer Sheet

This procedure documents railcar unloading transfers, including tank capacity checks, valve lineup, gallon calculations, and shutdown. It also includes instructions for notifying management when the estimated end gauge exceeds the safe fill limit or the transfer difference exceeds 1,500 gallons.

    Transfer Setup

    Operator Starting Transfer

    Date

    Tank

    Temperature

    Correction Factor

    Amount to Transfer (Gross Gallons) (Use gallons from BOL and correction factor)

    Estimated End Gauge

    Is the estimated end gauge below safefill?

    • Yes
    • No
    • N / A
    if the answer is "oneOf [No]"

    Available Room (Gallons)

    Tank Lineup

    Tank

    if the answer is "oneOf [Tank 1]"
    if the answer is "oneOf [Tank 2,Tank 16]"
    if the answer is "oneOf [Tank 3,Tank 4]"
    if the answer is "oneOf [Tank 5]"
    if the answer is "oneOf [Tank 6]"

    Railcar Gallons

    Gallons at 60 deg F from BOL

    Spot 1

    Spot 2

    Spot 3

    Spot 4

    Spot 5

    Spot 6

    Spot 7

    Spot 8

    Spot 9

    Spot 10

    Spot 11

    Spot 12

    Spot 13

    Spot 14

    Spot 15

    Spot 16

    Spot 17

    Spot 18

    Spot 19

    Spot 20

    Spot 21

    Spot 22

    Spot 23

    Transfer Shut down

    Operator Shutting Down Transfer

    Ending Gauge

    Transfer Math

    D) Difference between amount transferred and amount from BOLs (B - C)

    if the answer is "> 1500 "

    A) Amount Transferred (Gross Gallons) (Ending Gauge - Starting Gauge)

    B) Amount Transferred (Net Gallons) (Field A x Correction Factor)

    C) Amount from BOLs (Net Gallons)

Source: AA - Roanoke (Community Member)

Please note that any procedure, checklist, or other document available in the MaintainX Procedure Hub is provided for general education and information only and does not constitute legal, medical, or financial advice. MaintainX makes the materials available AS IS and AS PROVIDED, without warranties of any kind. By downloading or using any such materials, you assume the risk that they may not be appropriate for your specific situation and agree that you are solely responsible for any such use, including compliance with applicable law and with meeting any conditions of product warranties.