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Office Safety Inspection Form

Use this checklist to help you comprehend the concerns of your workforce and supervisors, gain greater insights and understanding of jobs and tasks that you have limited experience with, identify and monitor hazard controls and determine the root cause of existing and potential hazards.
MaintainX
07/21/2022

Office Safety Inspection Form

Use this checklist to help you comprehend the concerns of your workforce and supervisors, gain greater insights and understanding of jobs and tasks that you have limited experience with, identify and monitor hazard controls and determine the root cause of existing and potential hazards.

    Building:

    Room Number:

    Department/Unit

    Inspector:

    Date Inspected:

    Supervisor:

    Administrative

    Is the departmental Health and Safety Plan in a location known and accessible to all employees?

    • Pass
    • Flag
    • Fail

    Is there a Safety Corner/Bulletin Board established with the following displayed (in terminology and language understood by the employees)?

    • Pass
    • Flag
    • Fail

    The Emergency Phone Number poster

    • Pass
    • Flag
    • Fail

    Other health and safety material/information

    • Pass
    • Flag
    • Fail

    Are training records maintained and available for review by employees, EH&S, and outside agencies?

    • Pass
    • Flag
    • Fail

    Are departmental safety inspection reports and corrections maintained and available for review by employees, EH&S, and outside agencies?

    • Pass
    • Flag
    • Fail

    Are Material Safety Data Sheets (MSDSs) and an inventory sheet of all office products used in the workplace on file and accessible to employees?

    • Pass
    • Flag
    • Fail

    Does the departmental Emergency Operations Plan include a floor plan/map of the department, including emergency evacuation site, procedures, and routes? Are employees/students instructed in emergency procedures (i.e., location of exits, location and use of fire extinguishers)?

    • Pass
    • Flag
    • Fail

    General Safety Concerns

    Are the exits (doorways), exit aisles, or corridors free of obstacles and combustible storage?

    • Pass
    • Flag
    • Fail

    Are the fire doors closed securely at all times?

    • Pass
    • Flag
    • Fail

    Are light fixtures working and are diffuses installed?

    • Pass
    • Flag
    • Fail

    Have all loose rugs or mats been secured or removed?

    • Pass
    • Flag
    • Fail

    Have missing or loose ceiling tiles been repaired?

    • Pass
    • Flag
    • Fail

    Electrical Cords and Outlets

    Are extension cords, multiple outlet strips, or cube taps plugged directly into a wall outlet?

    • Pass
    • Flag
    • Fail

    Are extension cords at a minimum 14 gauge (heavy-duty) and servicing only one appliance or fixture?

    • Pass
    • Flag
    • Fail

    Are cords in good condition without splices, deterioration, taping, damage, or being sharply bent or pinched?

    • Pass
    • Flag
    • Fail

    Are employees instructed not to use extension cords in place of permanent wiring?

    • Pass
    • Flag
    • Fail

    - Are extension cords prevented from running through walls, ceilings, or doors?

    • Pass
    • Flag
    • Fail

    Are extension cords grounded when servicing a grounded appliance or fixture?

    • Pass
    • Flag
    • Fail

    Are cord guards provided across an aisle or other passageway?

    • Pass
    • Flag
    • Fail

    Does the multiple outlet strip have a circuit breaker?

    • Pass
    • Flag
    • Fail

    Are multiple outlet strip cords 6' or under?

    • Pass
    • Flag
    • Fail

    Is clear access (36" clearance) provided to electrical panels?

    • Pass
    • Flag
    • Fail

    Are electrical cover plates provided on all electrical switches or outlets?

    • Pass
    • Flag
    • Fail

    Heaters and Fans

    Do all heaters have a working tipover switch?

    • Pass
    • Flag
    • Fail

    Are combustibles kept 24" from all sides and tops of heaters?

    • Pass
    • Flag
    • Fail

    Are fine finger guards provided on fans?

    • Pass
    • Flag
    • Fail

    Are all electric space heaters plugged directly into the wall?

    • Pass
    • Flag
    • Fail

    Are all fans below head level or secured?

    • Pass
    • Flag
    • Fail

    Seismic Bracing and Earthquake Preparedness

    Are furnishings more than four feet high braced? (This includes file cabinets, bookcases, desk hutches, etc.)

    • Pass
    • Flag
    • Fail

    Is all shelving secured?

    • Pass
    • Flag
    • Fail

    Are projection screens, maps, blackboards, etc., fastened with a closed hook system or bolted to walls?

    • Pass
    • Flag
    • Fail

    Is overhead storage of heavy items or plants prevented?

    • Pass
    • Flag
    • Fail

    Are hanging planters or other objects prohibited?

    • Pass
    • Flag
    • Fail
Source: MaintainX (Community Member)

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