Dispensary Inspection Checklist Form
This inspection checklist is intended to assist the medical cannabidiol dispensary in becoming operational. . It also contains information that the Office of Medical Cannabidiol will monitor for regulatory compliance as the dispensary continues operations.
MaintainX
07/19/2022
Dispensary Inspection Checklist Form
This inspection checklist is intended to assist the medical cannabidiol dispensary in becoming operational. . It also contains information that the Office of Medical Cannabidiol will monitor for regulatory compliance as the dispensary continues operations.
General Observations & Premises
Is the licensee using any trade name (or DBA) that is not on file as a trade name with OMMA?
Is the licensee using any trade name (or DBA) that is not on file as a trade name with OMMA?
Are the records and information maintained in the licensee's online OMMA license account correct, including, but not limited to, the following?
Physical address of licensed premises
Mailing address
Contact information
Ownership information
Certificate of Compliance
Is the appropriate OMMA license conspicuously posted on the premises?
If the licensee has medical marijuana or medical marijuana products on the premises, does the licensee have an active OBNDD registration that has been issued to an owner and reflects the proper premises address?
Does the licensee have appropriate security measures to deter and prevent unauthorized entrance into areas containing marijuana and the theft and diversion of marijuana?
Does the licensee verify and ensure that all medical marijuana transactions are conducted with a current and valid medical marijuana patient, caregiver, or commercial license holder prior to transfer or sale?
Note: Patients and caregivers must be verified through ommaverify.ok.gov. Referrals and other forms of documentation are not sufficient in lieu of a patient card
Does the licensee adhere to the following single transaction limits with a patient?
3 ounces of medical marijuana
1 ounce of medical marijuana concentrate
72 ounces of edible medical marijuana products
6 mature plants
Note: These amounts are cumulative. For example, someone may purchase 3 ounces of medical marijuana, 1 ounce of concentrate, and 72 ounces of medical marijuana products in a single transaction.
Does the licensee allow for or provide the delivery of medical marijuana or medical marijuana products to licensed patients or caregivers?
Does the licensee allow any physicians to be located, maintain an office, write recommendations, or otherwise provide medical services to patients at the same physical address as the dispensary?
Note: This includes telemedicine consultations for purposes of a medical marijuana recommendation that occur at a dispensary.
Inventory Tracking, Sampling, and Testing
Does the licensee maintain COA's for medical marijuana/medical marijuana products that are no longer onsite?
Is the licensee able to provide a harvest or production batch number (as applicable) for any medical marijuana/medical marijuana products acquired from another licensee upon request?
Note: Harvest and production batches must be 10 pounds or less.
Does the licensee report failed tests of medical marijuana to the Department?
Has the licensee accepted, sold, or otherwise engaged in the transfer of any medical marijuana/medical marijuana products from a harvest or production batch that did not pass all required testing?
Does the licensee have the following information for each sales transaction or transfer?
Name, license number, address, and phone number of all licensees involved
Quantity and type of medical marijuana
Batch number(s)
Transaction date
Monetary value, including total sales/purchase amounts
Point-of-sale and tax records; and
Transportation manifests and other documentation related to transporting the medical marijuana.
Has the licensee sold, purchased, obtained, transferred, or otherwise accepted medical marijuana from either:
an out-of-state individual/entity or
an individual/entity that does not have a current, valid OMMA license?
Has the licensee sold, purchased, obtained, transferred, or otherwise accepted medical marijuana from either:
an out-of-state individual/entity or
an individual/entity that does not have a current, valid OMMA license?
Does the licensee submit monthly reporting each month?
Note: If the licensee is not currently conducting operations or does not have product on hand, they are still required to file monthly "zero reports
Waste
Does the licensee maintain documents relating to the disposal/destruction of medical marijuana and medical marijuana waste?
Note: These records are required to be kept for the past 5 years
Does the licensee maintain documents relating to the disposal/destruction of medical marijuana and medical marijuana waste?
Note: These records are required to be kept for the past 5 years
Does the licensee maintain documents relating to the disposal/destruction of medical marijuana and medical marijuana waste?
Note: These records are required to be kept for the past 5 years.
Does the licensee dispose of medical marijuana waste using an OMMA-licensed waste disposal facility?
Does the licensee dispose of all medical marijuana waste in a locked, secure waste receptacle?
Does the licensee store the secure waste receptacle in a safe and secure location with limited access?
If the licensee disposes of non-medical marijuana waste, does the licensee maintain a disposal log for the past 5 years that contains at least all of the following information?
Name and license number of the commercial licensee
A description of the plant material being disposed
A brief description of the method used for disposal
Date and time of the disposal
Names of employee(s) conducting the disposal; and
A signed statement from the commercial licensee or authorized representative attesting to lawful disposal of the plant parts under penalty of perjury
Note: Acceptable methods of disposal for non-medical marijuana waste are open burning, incineration, burying, mulching, composting, or any other technique approved by the DEQ.
Does the licensee transfer all medical marijuana waste to a licensed medical marijuana waste facility for disposal within 90 days?
Packaging & Labeling Requirements
Do all labels observed contain at least all of the following information?
Name and license number of transferring/selling licensee
Name of the medical marijuana
Batch # of medical marijuana
Net quantity or weight of contents
Ingredients list
The Oklahoma Uniform Symbol
THC and terpenoid potency
The statement "This product has been tested for contaminants"
Is each Oklahoma uniform symbol in color and printed at least one half inch by one half inch in size?
Note: This requirement applies to individually-packaged product units, including but not limited to those from bulk packaging.
Is each Oklahoma uniform symbol in color and printed at least one half inch by one half inch in size?
Note: This requirement applies to individually-packaged product units, including but not limited to those from bulk packaging.
Does the packaging contain all of the following labels?
Keep out of reach of children.
This product has been tested for contaminants.
For edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects or while breastfeeding.
For non-edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects.
Does the packaging contain all of the following labels?
Keep out of reach of children.
This product has been tested for contaminants.
For edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects or while breastfeeding.
For non-edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects.
Does the packaging contain all of the following labels?
Keep out of reach of children
This product has been tested for contaminants.
For edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects or while breastfeeding.
For non-edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects
Does the packaging contain all of the following labels?
Keep out of reach of children.
This product has been tested for contaminants.
For edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects or while breastfeeding.
For non-edible marijuana products: Women should not use marijuana or medical marijuana products during pregnancy because of the risk of birth defects.
Do any packages, labels, or containers contain content that appears to target children?
Note: Examples of this are toys, cartoon characters, and similar images.
Do any packages, labels, or containers contain content that appears to target children?
Note: Examples of this are toys, cartoon characters, and similar images
Does the licensee make sure that all medical marijuana/medical marijuana products in packaging that's designed/constructed to be significantly difficult for children under 5 years of age to open and not difficult for normal adults to use properly at the point of sale?
This is part of child-resistant packaging requirements.
Does the licensee make sure that all medical marijuana/medical marijuana products in packaging that's designed/constructed to be significantly difficult for children under 5 years of age to open and not difficult for normal adults to use properly at the point of sale?
Note: This is part of child-resistant packaging requirements.
Does the licensee ensure that all packaging is opaque so that the outermost packaging does not allow the product to be seen without opening the packaging material at the point of sale?
Note: This is part of child-resistant packaging requirements.
Does the licensee ensure that all packaging is opaque so that the outermost packaging does not allow the product to be seen without opening the packaging material at the point of sale?
Note: This is part of child-resistant packaging requirements.
For all medical marijuana products intended for more than a single use or that contain multiple servings, does the licensee ensure that each product is resealable to maintain its child-resistant effectiveness for multiple openings?
Note: This is part of child-resistant packaging requirements.
For all medical marijuana products intended for more than a single use or that contain multiple servings, does the licensee ensure that each product is resealable to maintain its child-resistant effectiveness for multiple openings?
Note: This is part of child-resistant packaging requirements.
Do any packages depict images other than the business name logo and an image of the product?
Do any packages/labels contain false or misleading statements or make any claims/statements that the medical marijuana provides health or physical benefits to a patient?
Do any packages/labels contain false or misleading statements or make any claims/statements that the medical marijuana provides health or physical benefits to a patient?
Do any packages/labels cause confusion as to whether or not the medical marijuana is a trademarked product or violates federal trademark laws or regulations?
Do any packages/labels contain the logo of the Oklahoma State Department of Health or the Oklahoma Medical Marijuana Authority?
Does the licensee refuse to accept any medical marijuana/medical marijuana products that are not properly packaged and labeled in accordance with OMMA rules and Oklahoma Medical Marijuana and Patient Protection Act?
Packaging & Labeling for Edible Medical Marijuana Products
Note: These requirements are in addition to packaging and labeling that is required for sale to or by a dispensary.
Do the edible medical marijuana product principal display panels/information panels include all of the following?
Name of the business
Address of the business
Name of the food
Net quantity or weight of contents
Ingredients list
Food allergen information
Nutrition labeling (if applicable)
Do the edible medical marijuana product principal display panels/information panels also include all of the following information?
List of cannabis ingredients
Batch number
THC dosage in milligrams per unit
Lot code
Note: Including the strain of marijuana is optional.
Does all edible medical marijuana packaging include the following statement "For accidental ingestion call 1-800-222-1222"?
Note: Individually-packaged product units include but are not limited to units from bulk packaging.
Advertising
"Advertising" means the act of providing consideration for the publication, dissemination, solicitation, or circulation of visual, oral, or written communication to induce directly or indirectly any person to patronize a particular medical marijuana business or to purchase any particular medical marijuana or medical marijuana products. This includes marketing but does not include packaging and labeling. (OAC 310-681-1-4 Definitions (defining "Advertising))
Does any of the licensee's advertising promote overconsumption?
Does any advertising represent that the use of marijuana/marijuana products has curative or therapeutic effects?
Is any advertising deceptive, false, or misleading?
Does any advertising depict either of the following?
A child or other person under legal age consuming marijuana
Objects such as toys, cartoons, cartoon characters, or similar images that suggest the presence of a child
Do any advertisements have a manner or design that would be especially appealing to children or other persons under (18) years of age and/or induce such people to consume marijuana?
Transportation & Vehicles
Do all individuals transporting marijuana have a current and valid transporter agent license?
Do all individuals transporting marijuana have a current and valid transporter agent license?
Is each transport vehicle equipped with GPS trackers that are capable of storing and transmitting GPS data?
Note: The use of cell phones for GPS tracking does not meet this requirement.
Does the licensee maintain accurate transportation and GPS records?
Do the licensee and transporter agent(s) implement appropriate security measures to deter and prevent theft/diversion of marijuana during transportation?
Do the licensee and transporter agent(s) implement appropriate security measures to deter and prevent theft/diversion of marijuana during transportation?
Do the licensee and transporter agent(s) implement appropriate security measures to deter and prevent theft/diversion of marijuana during transportation?
Is each shipping container in a secure area of the vehicle that is not accessible by the driver during transit?
Is each transport vehicle insured?
Does the licensee have completed transportation manifests for each instance of transporting medical marijuana to and receiving medical marijuana from other licensees for the past 3 years?
Does the licensee have completed transportation manifests for each instance of transporting medical marijuana to and receiving medical marijuana from other licensees for the past 3 years?
Does the licensee have completed transportation manifests for each instance of transporting medical marijuana to and receiving medical marijuana from other licensees for the past 3 years?
Does the licensee have completed transportation manifests for each instance of transporting medical marijuana to and receiving medical marijuana from other licensees for the past 3 years?
Does the licensee prepare a separate transportation manifest for each licensee receiving medical marijuana?
Excluding the below permitted changes, do any transportation manifests appear to have been altered after departure from the originating licensed premises?
Permitted Changes:
Name(s) of personnel receiving transport
Title(s) of personnel receiving transport
Signature(s) of personnel receiving transport
Documented rejection of item(s)
Excluding the below permitted changes, do any transportation manifests appear to have been altered after departure from the originating licensed premises?
Permitted Changes:
Name(s) of personnel receiving transport
Title(s) of personnel receiving transport
Signature(s) of personnel receiving transport
Documented rejection of item(s)
Does the licensee maintain copies of all transportation manifests for medical marijuana/medical marijuana products on site for at least 3 years from the date of receipt?
Note: This includes originating manifests for items transported by the licensee and received manifests for items transported to the licensee
Does the licensee maintain copies of all transportation manifests for medical marijuana/medical marijuana products on site for at least 3 years from the date of receipt?
Note: This includes originating manifests for items transported by the licensee and received manifests for items transported to the licensee.
Has the licensee accepted any medical marijuana that was not accompanied by an transportation manifest?
Has the licensee accepted any medical marijuana that was not accompanied by an transportation manifest?
If the licensee has refused to accept medical marijuana and/or medical marijuana products, did the licensee fully document all of the following information in the transportation manifest accompanying the rejected items?
Complete inventory of items being returned
Batch number of items being returned
Date and time of the refusal
Confirmation of return to originating licensee
Note: The license number, business name, address, and contact information of the licensee must also be documented in a rejection but are already required to be included on the manifest.
Final Observations
Were you given access to enter and inspect the licensed premises?
Were you given access to enter and inspect the licensed premises?
Were you given access to enter and inspect the licensed premises?
Were you given access to enter and inspect the licensed premises?
Did you observe or encounter any evidence of onsite consumption of alcohol or the smoking/vaping of medical marijuana?
Are all employees observed at least 18 years of age or older?
Were any minors under eighteen (18) present at the licensed premises without a parent or legal guardian?
Did you observe any evidence of out-of-state purchases or sales?
) Did you observe any evidence of transfers/sales of medical marijuana or medical marijuana product to growers or processors?
Did the licensee have records onsite and readily accessible?
Were you threatened or harmed in any way?
Source: MaintainX (Community Member)